Accounting Assistant

Accounting Assistant

Under the supervision of the Controller, the Accounting Assistant is responsible for supporting the accounting department by processing invoices, ensuring accuracy and proper coding, assisting with financial statement reconciliation, maintaining accurate and up-to-date financial records, assisting with payroll processing to include data entry and verification, monthly, quarterly, and year-end reports / tasks as needed, assists the Controller and CFO in preparation of Audit and Cost Reports, and ensures compliance with company policies and accounting procedures.

Requirements

Education : High School graduate or equivalent; Associate's or Bachelor's degree in accounting, or related field is a plus.

Personal Job-Related Skills : Typing speed of 45 wpm, operation of ten key adding machine / calculator. Familiar with operating personal computers and knowledge of general clerical duties. Intermediate knowledge of Microsoft Office Suite is a plus. Basic understanding of accounting and bookkeeping principles. Proven experience in an administrative or accounting support role preferred. Experience with accounting software is a plus. Strong organizational and time management skills as well as exceptional attention to detail and accuracy.

Licensure, Registry or Certification : None required.

Experience : Prior Work Experience : At least two years' experience in accounting or related field.

Essential Responsibilities

• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principle.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper GL coding.
• Receive, record, and deposit cash, checks, and vouchers.
• Reconcile records of bank transactions and reporting discrepancies found in financial records.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Classify, record, and summarize numerical and financial data to compile and keep financial records using journals, monthly.
• Assist in preparing basic financial reports and summaries as requested.
• Perform general data entry for financial transactions, update spreadsheets, and provide administrative support to the accounting department.
• Payroll processing to include data entry and verification.
• Compute deductions for income and social security taxes, submits tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Operate computers programmed with accounting software to record, store, and analyze information.
• Follows safety guidelines and policies for the Hospital District
• Performs other job duties as assigned.

Physical and Mental Requirements

I have received, read, and understand the position description detailed above.

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