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Faith Formation Assistant - OCIA
Faith Formation Assistant - OCIACatholic Diocese Of Fort Worth • Burleson, TX, US
Faith Formation Assistant - OCIA

Faith Formation Assistant - OCIA

Catholic Diocese Of Fort Worth • Burleson, TX, US
23 days ago
Job type
  • Part-time
Job description

Job Description

Job Description

General Position Summary : Order of Christian Initiation of Adults (OCIA) is the process by which non-Catholics and adult Catholics receive the sacraments of initiation (Baptism, Eucharist, and Confirmation). It is the beginning of a lifelong journey of faith as a member of the Mystical Body of Christ. The OCIA assistant will work in tandem with the Director of Faith Formation in preparing the candidates for OCIA.

Principal Accountabilities :

General Administration

  • Assist Director of Faith Formation in planning, preparing, coordinating all areas of the OCIA program
  • Coordinates catechists, aides and other volunteers for the OCIA journey
  • Help and participate in catechist formation programs
  • Maintain records for individuals in the OCIA program
  • Maintain resources for OCIA including ensuring facilities are reserved, prepared and opened, program materials are available and ready, audio / visual equipment is available and functioning for all programs
  • Documents the OCIA journey for all rite and sacraments in the Sacramental Registers

RECORD RETENTION RESPONSIBILTIES :

  • Maintains a current work process binder for each project or major area of responsibility.
  • Volunteer and training schedule archives.
  • Maintains an inventory of correspondence.
  • Maintains call logs with appropriate call back information

    • VOLUNTEERS :

  • Administrative support volunteers

    • Internal Contacts :

  • Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees.

    • External Contacts :

  • Diocese vendors, local, state, and federal agency representatives, and auditors.

    • Working Conditions and / or Physical Requirements :

  • This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
  • Ability to sit and perform computer work for lengthy periods of time.
  • Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
  • A significant amount of time regularly spent on the telephone providing customer service support and problem solving for both internal and external customers.
  • Ability to accept work interruptions while remaining focused on duties.
  • Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.
  • Ability to lift-up to 35 pounds without assistance and up to 60 pounds with assistance.

    • Travel Requirements :

  • Infrequent travel, by car, may be required to Diocese Parishes and / or schools.

    • Education and Experience Preferred :

  • High school / GED
  • Ability to communicate effectively
  • Ability to work with adults and children of all ages and backgrounds required
  • Practicing Catholic in good standing with the Catholic Church
  • Must pass a background and credit check

    • Knowledge and Skills Preferred :

  • Practicing Catholic, faithful to the Magisterium, and in good standing with the Catholic Church.
  • Associates degree or experience in administrative management.
  • Previous volunteer management, database management, and budget experience preferred.
  • Ability to work well with people from a diverse variety of audiences.
  • Ability to honor and maintain confidentiality.
  • Ability to receive, understand, retain, and complete verbal and written tasks.
  • Ability to work independently as well as in teams.
  • Ability to work nights and weekends.
  • Excellent organization, prioritization, and communication skills.
  • Excellent time management skills.
  • Excellent writing skills (syntax, tone, and style).
  • Excellent grammar, composition, spelling and referencing skills.
  • Willingness to continue with personal and professional development.
  • Demonstrated competency in Microsoft Word, Excel, Outlook and Parish Data Systems.
  • Demonstrated history of good judgement.
  • Demonstrated aptitude for adaptability and flexibility.
  • General ability to work with, troubleshoot, and learn how to use technology.
  • Bilingual (Spanish / English) is highly desirable, but not required.

    • FLSA Designation : Non-Exempt Part-Time, 21 hours per week

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