Administrative Assistant / Front Desk

Administrative Assistant / Front Desk

The posted range reflects market-based pay. Actual compensation depends on experience, skills, and related qualifications. Metal Craft, located in Elk River, MN is a precision machining company and our company mission is to provide custom precision manufacturing and innovative services to medical, aviation, space, defense, and emerging high-tech industries. We are seeking an Administrative Assistant / Front Desk to join our team! An ideal candidate is an individual that is passionate about their work and committed to quality, service, excellence, and innovation. Our culture is best in class! Built right. Every time is not just a slogan, we build things that make a difference in people's lives. A career at Metal Craft is rewarding for far more reasons than you might imagine. Your experience and expertise are highly valued, your contributions are recognized, and your professional goals are supported. We understand there are lots of choices out there, that is why for over 40 years we have been providing stability, a safe and clean environment, challenging work and are invested in the growth of our people to take them as far as they want to go.

In this role, the Administrative Assistant / Front Desk will answer phones, greet visitors, schedule conference rooms, scan customer jobs and manage special projects as assigned. This position will assist both facilities with tasks that are the same and finalize for both facilities. This role will also provide administrative duties to different departments throughout the facility.

Duties and responsibilities include but not limited to : welcomes visitors and announces visitors to appropriate personnel. Ensures completion of paperwork, sign-in and ITAR security procedures. Answers and / or forwards incoming telephone calls, page and transfers to appropriate staff. Monthly birthday card distribution, manage thank you card program, new hire shirts and 1 year anniversary jackets for both facilities. Order candy and other food items for the various holidays for both facilities. Set up refreshments in conference rooms when required for guests; ensure coffee is made at serving centers. Maintains meeting room calendar, meetings, and makes adjustments when needed. Ensures kitchen and conference rooms are clean, orderly and presentable. Coordinates catering needs and catering setup when needed for company functions and customer visits at both facilities. Reserve conference rooms as requested for meetings. Sorts and prepares documents for imaging. Scans and verifies documents and indexes images. Receive, open, sort and distribute mail to appropriate personnel or department. Manage the storage of customer records, POs, and other related items. Other miscellaneous duties as assigned. Responsible to conduct yourself and ensure your subordinates (if applicable) conduct themselves in a manner consistent with company mission, values, code of ethics, policies, and other standards of conduct.

Education / experience : Associate's degree in office management or a similar field; or relevant work experience. Minimum 0-2 years of administrative support experience preferably in a manufacturing environment; experience with answering phones and greeting people.

Knowledge / skills / abilities : Excellent listening, verbal, and written communication skills. Strong ability to multi-task, prioritize and adapt to shifting priorities. Exceptional problem solving and decision-making skills and the ability to think independently. Excellent telephone manners. Ability to work with people in a professional manner. Attention to detail. Able to prioritize assignments, work with people, negotiate, analyze problems and translate company needs into actions necessary to achieve the goals. Proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint.

Core values : People - We can do it Innovation - We work together Service - We honor our word Quality - We do what's right

1st shift : Monday-Friday 8 : 00AM - 4 : 30PM + occasional overtime as needed. Non-exempt (hourly) Benefits Eligible position (Health, Dental, Vision, 401K, profit sharing, holiday pay, PTO) Metal Craft and Riverside are Equal Opportunity / Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.