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Director of Customer Support

Director of Customer Support

HOALivingDraper, UT, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Salary :

Alignment with the HOALiving Core Values is a requirement of all positions within the organization :

  • Solutions Oriented
  • Teamwork
  • Accountability
  • Respectful

SCOPE :

The Director of Customer Support is a full-time, salaried employee. This employee will report directly to the Chief Service Officer. The Director of Customer Support is a senior leader on the Support Operations team, who helps organize and establish

an optimal customer service strategy to maintain positive relationships with customers and to improve services. This

position is responsible for overseeing various support roles including but not limited to : Customer Service, Disclosure, FHA, Legal and Insurance.

RESPONSIBILITES :

Engage as a leadership member of the Support Operations team :

  • Participate in weekly Support Op L10 meetings
  • Metrics reports both employee tasks and community specific data
  • Oversee the operations of the Customer Service team, in partnership with the Customer Service Manager :

  • Develop and lead new hire and ongoing training programs
  • Setting customer service goals for team members and helping them reach those goals
  • Monitoring daily, weekly, monthly metrics as it relates to customer service team tasks and phone calls
  • Learn and act as an administrator for the phone operating system, gain a basic understanding of all features and integrations being used
  • Periodically engage with CORE clients related to CSR support services provided
  • Supervise Disclosure team :

  • Ensure new client onboarding documents and templates are completed
  • Monitor orders to confirm timely delivery
  • Oversee pending closing payments to confirm payment of services
  • Conduct periodic audits of the process and information being disclosed
  • Escalate issues to Support Ops team to determine appropriate resolution
  • Implement and manage various other support operations related items :

  • Association insurance renewal tracking
  • COI and document management
  • Legal & lawsuit tracking
  • Insurance claim tracking
  • Corporate compliance filings
  • Creation of Articles of Incorporation
  • Assist in implementation and oversight of other support services that may be determined
  • KNOWLEDGE, SKILLS & ABILITIES :

    Knowledge :

    The position requires knowledge in the following areas :

  • Community Association Housing Model expertise
  • Understanding of Microsoft products
  • Advanced writing and communication skills
  • Skills :

    The incumbent must possess the following skills :

  • Effective verbal and listening communication skills articulate ideas, concepts, products and strategies to internal and external customers.
  • Ability to establish and maintain effective working relationships with peers, executives and external partners.
  • Attention to detail and high level of accuracy
  • Effective organizational skills
  • Problem solving
  • Customer service skills
  • Computer skills including the ability to proficiently operate spreadsheets, relational databases, word processing programs, and e-mail as well as type a minimum of 45 wpm
  • Personal Attributes :

    The incumbent must also demonstrate the following personal attributes :

  • Be honest and trustworthy
  • Be flexible and adaptable
  • Demonstrate sound work ethics
  • Good sense of humor
  • EDUCATION & WORK EXPERIENCE QUALIFICATIONS :

    Previous experience with Vantaca implementation is suggested, and experience in a customer facing role is required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed in this job description are representative of the knowledge, skills, and / or ability required and are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position.

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    Director Customer Support • Draper, UT, US

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