Job Description
Job Description
Salary :
Alignment with the HOALiving Core Values is a requirement of all positions within the organization :
- Solutions Oriented
- Teamwork
- Accountability
- Respectful
SCOPE :
The Director of Customer Support is a full-time, salaried employee. This employee will report directly to the Chief Service Officer. The Director of Customer Support is a senior leader on the Support Operations team, who helps organize and establish
an optimal customer service strategy to maintain positive relationships with customers and to improve services. This
position is responsible for overseeing various support roles including but not limited to : Customer Service, Disclosure, FHA, Legal and Insurance.
RESPONSIBILITES :
Engage as a leadership member of the Support Operations team :
Participate in weekly Support Op L10 meetingsMetrics reports both employee tasks and community specific dataOversee the operations of the Customer Service team, in partnership with the Customer Service Manager :
Develop and lead new hire and ongoing training programsSetting customer service goals for team members and helping them reach those goalsMonitoring daily, weekly, monthly metrics as it relates to customer service team tasks and phone callsLearn and act as an administrator for the phone operating system, gain a basic understanding of all features and integrations being usedPeriodically engage with CORE clients related to CSR support services providedSupervise Disclosure team :
Ensure new client onboarding documents and templates are completedMonitor orders to confirm timely deliveryOversee pending closing payments to confirm payment of servicesConduct periodic audits of the process and information being disclosedEscalate issues to Support Ops team to determine appropriate resolutionImplement and manage various other support operations related items :
Association insurance renewal trackingCOI and document managementLegal & lawsuit trackingInsurance claim trackingCorporate compliance filingsCreation of Articles of IncorporationAssist in implementation and oversight of other support services that may be determinedKNOWLEDGE, SKILLS & ABILITIES :
Knowledge :
The position requires knowledge in the following areas :
Community Association Housing Model expertiseUnderstanding of Microsoft productsAdvanced writing and communication skillsSkills :
The incumbent must possess the following skills :
Effective verbal and listening communication skills articulate ideas, concepts, products and strategies to internal and external customers.Ability to establish and maintain effective working relationships with peers, executives and external partners.Attention to detail and high level of accuracyEffective organizational skillsProblem solvingCustomer service skillsComputer skills including the ability to proficiently operate spreadsheets, relational databases, word processing programs, and e-mail as well as type a minimum of 45 wpmPersonal Attributes :
The incumbent must also demonstrate the following personal attributes :
Be honest and trustworthyBe flexible and adaptableDemonstrate sound work ethicsGood sense of humorEDUCATION & WORK EXPERIENCE QUALIFICATIONS :
Previous experience with Vantaca implementation is suggested, and experience in a customer facing role is required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed in this job description are representative of the knowledge, skills, and / or ability required and are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position.