Senior Executive Assistant (Pasadena)

Leading Non-Profit Organization is seeking a fun, and hardworking Executive Assistant to join their team! Salary range : $90,000-$110,000.

Location : Pasadena, hybrid 3x onsite

Job Description : Sr. Executive Assistant

The Executive Assistant is responsible for performing multiple administrative functions that support the office. The Executive Assistant provides executive support in a one-on-one working relationship and serves as a liaison to the board of directors and senior management teams.

Position Duties & Responsibilities :

Sustains the executive's daily calendar of meetings and events and manages contacts.

Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization.

Arranges travel and accommodation for executives.

Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key stakeholders.

Responds to emails / texts / phone calls, with some contact outside normal business hours.

Represents the organization and executive in a positive and professional light through great follow-through skills and sound judgment.

Conserves the executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

Creates and maintains an organized filing system of paper and electronic documents.

Manages sensitive matters with a high level of confidentiality and discretion.

Performs additional duties as assigned.

Required Skills & Abilities :

Is creative and enjoys working in a fast-paced environment.

Exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.

Is able to maintain a realistic balance among multiple priorities.

Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities.

Has a high level of discretion to handle confidential information and sensitive data.

Shows excellent attention to detail and consistent ability to meet deadlines.

Demonstrates a friendly, helpful, and professional demeanor.

Required Education & Experience :

Minimum of 5 years of professional experience as an executive assistant to senior leadership.

Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook. A bachelor's degree is required for this position; a Master's is an added bonus.

Featured benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.