Coordinator for Alumni Engagement and Events

The Coordinator for Alumni Engagement is responsible for development and management of alumni campus engagement activities and communications to strengthen the relationship of alumni with their alma mater. This position works with the entire Advancement team in the overall planning, integration, and oversight of alumni communication, engagement activities and events.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Identifies new, enhanced and innovative methods of communicating and engaging with alumni that supports campus volunteer opportunities and career services integration in accordance with best practices of alumni engagement set by the Council for Advancement and Support of Education (CASE).
• Responds quickly and efficiently to questions or inquiries that come into the office across all forms of communication (phone, email, text, through social media, and in-person)
• Participates in the planning and execution of programmatic activities; broad logistical support for program activities and events : setting dates and times; booking facilities; arranging food and beverage service; booking equipment (Fiesta Oyster Bake, Homecoming Weekend, Oysters & Pearls Gala, Distinguished Alumni Dinner, Faculty Appreciate Dinner, Annual Turkey Fry, Christmas Alumni Social, and Alumni Association Golf Tournament)
• Maintains electronic files, distributes information, monitors deadlines, and responds to requests for information, including tracking key tasks and events; to meet project expenses and deadlines
• Assists with managing communications projects with multiple components and interdependent pieces, such as event promotions (printed invitations, programs, advertisements, signage, calendar listings, web content, and social media promotion). Coordinates with the appropriate University Communications staff.
• Works with leadership to review, revise, and manage all communication materials (web site content, annual appeals, and a quarterly e-newsletter).
• Manages all social media channels for the Alumni Association and Fiesta Oyster Bake.
• Manages entirety of the Alumni Scholars program, providing support to the Association of the selection of awardees and the wholesale support of Alumni Scholars during their time at the University.
• Promotes University and Association interests through interaction to include correspondence, personal visits, and attendance at functions, both locally and out of town.
• Serves as a University Advancement representative to various constituencies.
• Conducts all professional activities to the highest standards of integrity and ethical behavior.
• Performs other duties as assigned

QUALIFICATIONS :

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.

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