Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Henrico, Virginia. This contract- permanent position supports the litigation department of a highly organized services firm, providing comprehensive assistance to attorneys throughout the tax sale litigation process. The ideal candidate will possess exceptional organizational skills, advanced analytical abilities, and a strong understanding of real estate and escrow procedures.

Responsibilities :

• Assist attorneys by managing cases through all stages of the tax sale litigation process, including identifying qualifying parcels and preparing necessary documentation.
• Conduct thorough title reviews and research to ensure accuracy and compliance with legal requirements.
• Draft and file court pleadings, correspondence, and supporting litigation documents.
• Coordinate and schedule hearings, auctions, and other case-related events.
• Maintain and organize case files, ensuring proper tracking and documentation throughout the process.
• Prepare and review advertisements for property notices, ensuring they meet required standards.
• Collaborate with team members to ensure smooth execution of tax collection duties.
• Close out sales after court confirmation, ensuring all necessary steps are completed.
• Monitor deadlines and prioritize tasks to meet project timelines effectively.
• Provide general administrative support within the real estate litigation department as needed.
• Proven experience in escrow processing, title review, or related areas within real estate.
• Strong understanding of administrative procedures and legal documentation.
• Excellent analytical skills with the ability to interpret and prepare complex materials.
• Attention to detail and accuracy in all aspects of work.
• Ability to work independently and manage multiple tasks efficiently.
• Exceptional verbal and written communication skills.
• Proficiency in organizing and maintaining case files.
• Familiarity with commercial real estate processes and terminology.