Billings Coordinator

Are you detail-oriented, organized, and ready to use your accounting and finance skills to help mission-driven organizations make an impact? Do you thrive in a collaborative environment where accuracy, problem-solving, and teamwork matter just as much as passion and purpose?

As a Billing Coordinator at Avalon Consulting Group, an award-winning, full-service fundraising consulting agency, you’ll play a vital role in supporting our finance operations and ensuring our clients’ fundraising campaigns run smoothly behind the scenes. You’ll coordinate client billings, vendor invoices, and financial records while working closely with our finance and client teams.

This is an excellent opportunity for someone with bookkeeping or accounting support experience who loves data accuracy, process improvement, and contributing to meaningful work that supports progressive causes.

We are a remote workplace with team members working from home offices located across the United States. Occasional travel may be needed for team gatherings or meetings.

What You’ll Do with Us

• Coordinate all client billings, vendor invoices, and cost accounting for client campaigns.
• Use QuickBooks to post transactions, verify accuracy, and maintain financial records.
• Prepare and submit client invoices in accordance with team guidelines and client requirements.
• Track and process vendor invoices, ensuring timely payment and accurate recordkeeping.
• Manage client billing documentation, including mail plans, invoice logs, and billing request forms.
• Maintain up-to-date vendor information and ensure all W-9s are on file.
• Create and refine tools (like Monday.com boards) to improve financial processes.
• Support general bookkeeping efforts and provide accurate data for financial reporting.

What We’re Looking For

We’re seeking someone with at least two years of experience in billing, bookkeeping, or accounting support. You should be comfortable manipulating data in QuickBooks and proficient in Microsoft Office tools (Excel, Outlook, SharePoint, Word, PowerPoint) as well as collaboration platforms such as Teams, Zoom, and Monday.com .

Our ideal Billing Coordinator also brings these qualities to the table :

Why you will love Avalon

Since 1997, Avalon has been committed to making the world a better place by helping our clients raise the millions of dollars needed to fulfill their inspiring missions. We’ve created a culture unlike any other agency.

We are proud to be a fully remote workplace -hiring the best fundraisers in the business, no matter where they live. We also love getting together for team and client meetings when necessary. We're strategic, analytical, innovative, collaborative, and most of all : passionate about our work. We love what we do, and it shows in our engaged teams, industry awards, and delighted clients.

Avalon is proud of our supportive and collaborative team environment that encourages professional development while recognizing the importance of flexibility and work-life balance. We are committed to fostering a culture that embraces differences every day, and where each of our staff is supported and inspired to reach their full potential.

Besides being a great place to work, we are pleased to offer a rich, comprehensive benefit plan, including employer-paid health, dental, and vision insurance, generous paid leave, remote work reimbursements, employer-paid life and disability insurance, and a safe harbor 401(k) plan.

Our compensation budget starts at $60,000 annually, commensurate with experience.

If this sounds like the right fit for you, we would love to hear from you! Please apply with your resume and cover letter through the link provided.

Avalon is an equal opportunity employer. We believe that diversity, equity, and inclusion are critical to our success, and we strive to recruit, develop, and retain the most talented people from a diverse candidate pool. We encourage individuals from all races, ethnicities, sexual orientations, gender identities, expressions, national origins, and more to apply.

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