HR / People Operations Assistant

Job Description

Job Description

About the Role

The HR / People Operations Assistant plays a key role in creating a positive and efficient workplace. In this role, you’ll support the HR / People Ops team by ensuring smooth day-to-day HR functions, seamless employee onboarding, accurate data management, and responsive support for staff and leadership across the organization. This position helps maintain compliant and well-organized HR processes, coordinates recruitment and engagement activities, and contributes to a positive, people-centered workplace culture.

Minimum Qualifications

Associate’s degree in Human Resources, Business Administration, Social Work, or a related field (Bachelor’s degree preferred).

1–3 years of experience in HR, People Operations, or administrative support (healthcare or multi-site organization experience a plus).

Familiarity with HRIS systems (experience with ADP Workforce Now or TotalSource preferred).

Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

High attention to detail and accuracy in documentation and data entry.

Excellent interpersonal and communication skills, both written and verbal.

Ability to maintain confidentiality and handle sensitive information with discretion.

Comfortable with technology, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.

Problem-solving mindset with a willingness to learn and adapt in a fast-paced environment.

Ability to travel between RMI locations as needed; commitment to professionalism and providing a positive employee experience.

Preferred Qualifications

Experience with ADP TotalSource applicant tracking systems (ATS) and HRIS platform.

Knowledge of payroll processes, employee benefits administration, FMLA, and HR compliance.

Certification in HR (e.g., SHRM-CP, PHR) or active pursuit of such credentials.

Demonstrated ability to contribute to employee engagement and workplace culture initiatives.

Responsibilities

Maintain and update employee records in HR information systems with accuracy and confidentiality.

Answer routine HR and benefits questions from employees and applicants; refer complex issues to senior HR / People Ops staff.

Support the recruitment process by completing phone screens, scheduling interviews, communicating with candidates, and coordinating hiring logistics.

Assist with onboarding activities, including preparing new hire documentation and swag bags, conducting orientation sessions, and ensuring a smooth integration into the company.

Help administer employee benefits programs and respond to employee inquiries regarding policies and procedures.

Coordinate internal communications related to HR initiatives, events, and training sessions to promote engagement.

Assist with compliance tracking and reporting to ensure adherence to labor laws and company policies.

Provide general administrative support to the People Operations team, including preparing reports, managing calendars, processing mail, and distributing service awards.

Participate in planning and execution of employee-focused events such as recognition programs, benefits enrollment, holiday gatherings, and company-wide meetings.

See Attached for Full Job Description

RMI is an equal opportunity employer and encourages applicants from all backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Monday - Friday

8 : 00 am to 5 : 00 pm