Payroll Specialist

Payroll Specialist

Category :

Professional and Clerical

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Department : Payroll

Locations : Bristol, RI

Posted : Aug 13, 2025

Closes : Open Until Filled

Type : Full-time Regular

Ref. No. : 1064

Position ID : 191588

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About Roger Williams University :

At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williams education blends the strength of liberal arts and professional studies, providing all students with the depth and breadth of interdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world. RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today's employers demand.

Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff. We value all races, genders, identities, and abilities. RWU is committed to creating a thriving community that encourages lifelong learning, professional development, and academic innovation.

Job Description :

RWU is looking for a dynamic and enthusiastic individual who is detail oriented and has a passion for accuracy to work with a great team within the Payroll and Finance departments. This position is vital to the University's daily operations and offers great benefits and flexible hours. Apply Today!

The Payroll Specialist is responsible for accurate and timely processing of payroll for exempt, non-exempt, staff, executives and student employees of Roger Williams University and School of Law by utilizing the University's Time and Attendance Keeping System and the University's Enterprise automated payroll systems. Duties include, but are not limited to, complex calculations of faculty special payments, overtime, wage garnishments, retro, car allowances, and gross ups of payments. Involves frequent customer contact, and a working knowledge of payroll policies and procedures. The Payroll Specialist will support the Controller in payroll audits to ensure accuracy of data entry.

Payroll Processing

Perform accurate and timely processing of the Weekly / Bi-weekly Payroll to completion, data entry of payroll detail into the University's Enterprise payroll processing system, reconciliation of payroll batches, and payroll management report requests.

Process all time data entry and review for accuracy as well as completeness of salary, regular time, over time, leaves of absence, vacation payouts, retirements, terminations, retroactive, and severance payments.

Process employee garnishments, deductions, and distribute manual checks as per Roger Williams University policy.

Process the preparation and submission of all federal and state payroll tax reports in the absence of the Lead Payroll Specialist.

Payroll Support and Reports

Print and distribute pay statements and / or checks, run payroll departmental reports, and maintain employee records as per government regulations.

Assist in the year end processing of W2's and Re-issues W2's as requested.

Monitor and address employee inquiries in regards to W2's.

Work with the Controller to ensure that all payroll transactions are properly recorded in the general ledger.

Assist in the compliance of the University time keeping system by ensuring that all time is approved and signed off on accordingly.

Assist with the University's time keeping system patch testing and Cognos reports.

Assist in collecting payroll data for the yearly worker's compensation payroll audit.

Monitor time and attendance system for all FMLA and other leaves of absence.

Maintain employee payroll records (i.e. direct deposits, tax set up).

Operate as super user for the University's timekeeping system.

Ensure familiarity and compliance with Federal & State payroll legislation to include Union contracts and RWU policy.

Additional Functions

Attend all necessary internal and external meetings relating to payroll in the absence of the Payroll Manager.

Update standard operating procedure manuals as required.

Requirements :

Associate degree in business, human resources or associated field, or work experience.

Knowledge of relevant government regulations.

1-3 years in a full-cycle payroll processing role.

Must have advanced knowledge and experience in MS Office, especially Excel.

Experience with salaried, hourly, union and non-union payrolls.

Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.

Strong skills in organization, time and project management, verbal and written communications in dealing with employees, students, faculty, and executives.

Preferred Qualifications

Certified Payroll Professional Certification.

Experience using ADP time keeping and payroll systems.

At the University's discretion, the education and experience prerequisites may be accepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Additional Information :

Roger Williams University is an affirmative action / equal opportunity employer and com-mitted to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit here .

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here : Title IX Sexual Harassment Policy and Procedures . All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR : Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number : (401) 254-3123 / Email Address : jstanley@rwu.edu

Application Instructions :

Please attach a resume, cover letter, and list of three (3) professional references.