Administrative Assistant 3 - Business Division

Administrative Assistant 3 - Business Division

Salary : $41,724 - $46,920 Location : Lynnwood, Washington

The Administrative Assistant 3 provides support for the Center for Professional Education, which includes the Creative Retirement Institute, Corporate Training Services, Community Education, Pursuit, the Center of Industry Certification, and the Edmonds College Makerspace. The role helps students, instructors, and others in directly supporting these programs and the College. Flexibility, attention to detail, and a focus on delivering excellent customer service are essential for this position. Under general supervision, this role requires independent performance of various duties, ensuring accuracy and maintaining detailed records. This is a classified position reporting to the Dean of Business, Entrepreneurship & Professional Education.

Responsibilities include, but are not limited to :

• Assist with : quarterly class schedule preparation and student registration using CTCLink and CampusCE programs.
• Assist with budget monitoring, payment processing, and monthly and annual reconciliation.
• Provide classroom support, including but not limited to coordinating classroom set up, distributing handouts, scheduling Zoom sessions, sending notifications to students, etc.
• Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and / or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals.
• Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers, and scanners.
• Assist with light marketing duties as needed, including social media posts, email templates, flyer creation, and distribution.
• Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills.
• Coordinate new instructor onboarding.
• Other duties as assigned.

Required qualifications : High school graduation or GED. Three years of progressively responsible experience in office / clerical, or general administrative work, OR equivalent education / experience. Established computer proficiency with Microsoft Office (minimum level intermediate skills).