Office Management/Staff Officer (Records Management) - L3 - TO10 Pos.6

Position CIO-TQB-SO-0006 (1 CFTE/Level 3) Corporate Operations/TQB Office Management/Staff

Officer (Records Management)

Overall Assignment Description:

The Contractor shall provide Staff Officer services for CIO-T, TQ, and TQB to ensure the efficient execution of

records management activities for the CIO-T Leadership, CIO-T Directorate, TQ Office, and TQB Division.

Duties shall include:

• Participate in and support all aspects of records management (ensuring compliance with records

management law, policy, guidelines, etc.) as Records Management Facilitator. Activities include, but are

not limited to:

o Creating and maintaining records management systems for the CIO-T, TQ, and TQB.

o Ensuring that an accurate Office Inventory of all records created or held by the CIO-T, TQ, and TQB

is conducted and reviewed for accuracy on a daily basis.

o Ensuring that an approved Office File Plan is in place to cover all CIO-T, TQ, and TQB records that

are created or received.

o Ensuring that filing systems for hardcopy and softcopy records have been established for the CIO-T,

TQ, and TQB to enable retention and management of all records.

o Ensuring that all CIO-T, TQ, and TQB personnel are trained on where/when/how to file records.

o Ensuring that records are being filed appropriately in the filing systems as determined by the Office

File Plan.

o Ensuring the authenticity and integrity of NGA records through the establishment of full-cycle

management, maintenance and preservation techniques.

o Maintaining regular communication with the primary information office for the CIO-T and TQ, as

well as the information officers spread throughout the CIO-T.

• Prepare periodic CIO-T, TQ, and TQB records management status reports and develop metrics to keep

leadership aware of deliverables.

• Use the Microsoft Office Suite to create, review, maintain, and edit SOPs and informational products

regarding CIO-T, TQ, and TQB records management.

• Help train CIO-T, TQ, and TQB personnel on records management systems and processes.

• Collect, process, organize, and manage records in accordance with appropriate NGA Instructions or

guidelines. Analyze data related to CIO-T, TQ, and TQB records management. Collect measurements

and metrics to improve mission focus. Provide suggestions to improve business processes.

• Participate in and represent CIO-T, TQ, and TQB records management equities in meetings.

• Support and provide back up to other TQB teams and activities. Activities may include Personal IT

Device (PITD monitoring).

• With the assistance of the Government lead, establish milestones and schedules with wide latitude for

independent judgement regarding the resolution of records management problems.

Required Skills and Experience:

• At least 24 months demonstrated experience managing and maintaining records in compliance with

National Archives and Records Administration (NARA) requirements.

• Bachelor’s Degree or equivalent experience (7-10 years) within related field of records management,

project management, information management, or compliance/regulation management.

• Demonstrated experience in business process development, including but not limited to developing and

maintaining diagrams, checklists, and SOPs.

• Demonstrated extensive knowledge of and in-depth experience managing and working records

management, records maintenance, and/or archiving records.

Desired Skills and Experience:

• At least 24 months demonstrated experience designing and delivering briefings, and presenting complex

information to varied audiences, including seniors leaders, such as General/Flag officers, civilian SES or

corporate equivalents