Administrative Assistant

C.T. Male Associates is a multidiscipline firm offering comprehensive Engineering, Architecture, Landscape Architecture, Geology, Environmental, and Survey services. Our focus is on building better communities through design. Our positions offer an opportunity to be involved in a variety of exciting projects.

Why Choose C.T. Male : C.T. Male Associates is more than just a place to work; it is a place to pursue your professional passions. We invite you to build your future with us. When you join our team, you can expect :

Full-time employees will receive comprehensive health insurance, paid holidays, vacation, sick, and personal time, profit sharing / discretionary contribution, 401k plan, professional development, mentoring program, memberships for professional and technical societies, tuition reimbursement, and paid licensing exam fees and renewal registrations.

Job Title

Administrative Assistant

Location

Latham, NY 12110 US (Primary)

Job Type

Full Time

Job Classification

Hourly

Exemption Type

Non-Exempt

Pay Range

$22.00 - $26.00 per hour

Education

Associate Degree

Travel

None

Job Description

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast is seeking an Administrative Assistant to join the Architectural and Mechanical-Electrical-Plumbing Engineering divisions in our Latham, NY office. Join our team and play an integral role in supporting our operations.

What You'll Do :

• Coordinate with project managers to establish and monitor project budgets, expenses, and contracts, ensuring compliance with financial objectives and standard terms.
• Prepare accurate and timely financial reports for project managers and assist with audits and financial reviews as needed.
• Collaborate with project and division managers to prepare invoices, resolve billing discrepancies, and manage accounts receivable follow-up.
• Support proposal development, cost estimating, and agreement preparation.
• Assist in organizing and editing project manuals and specifications.
• Develop and maintain project schedules, budgets, and resource allocation plans.
• Maintain project documentation, financial records, and status reports, ensuring adherence to company policies and procedures.
• Perform general office duties, including scheduling, processing, registrations, and authorizations.

Pay Range : $22.00 - $26.00 per hour, commensurate with experience and qualifications.

Job Requirements

What We're Looking For :

Benefits & Perks :

Come join a company where your talents and motivations are rewarded.

EOE, including disability / vets.

At C.T. Male Associates, we embrace diversity and inclusion. We are committed to building a team with a variety of backgrounds, skills, and views. Our intent is to foster an environment where people of different backgrounds can contribute at their highest level and where their differences can make a positive impact on our firm, our clients, and our communities.

C.T. Male Associates is proud to be an equal opportunity workplace and affirmative action employer. All employment decisions are based on business needs, job requirements and individual qualifications. We invite all qualified applicants to be considered for employment regardless of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and / or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the law.