Accounting Clerk

divh2Job Title/h2pPay Rate: $14.50 PER HOUR / DOE/ppThe Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination./ppJob Summary: Match Invoices with Request to Purchase and Purchase Orders and transmit to THQ Finance Dept. Handle Miscellaneous Income, which includes receiving, receipting, and depositing. Maintain Petty Cash fund. Maintain internal controls for Food Stamps, Beneficiary Accounting Records, Bale Inventory, and Truck Seals. Process Daily Store Sales Reports for transmission to THQ Finance Dept. Submit bi-weekly payroll./ph3Essential Job Duties/h3pA. Payables/pulliFile a copy of all approved Request to Purchase and Purchase orders along with Packing and Delivery Slips in alphabetical order, until matched with Invoices./liliReceive all Invoices and Statements for the Center./liliMatch Invoices and/or statement with Packing Slips, Delivery Slips, Request to Purchase and Purchase Orders./liliHave administrator review and initial all invoices./liliFill out transmittal form and transmit to THQ Finance Dept./liliIssue blank Purchase Orders to designated person and maintain log of issued Purchase Orders./liliMaintain control and security of check inventory on hand./liliProcess emergency check as directed by THQ Finance Dept./li/ulpB. Petty Cash/pulliSign for and be responsible for Petty Cash./liliReimburse qualified expenses with Petty Cash./liliPrepare Petty Cash reimbursement form to get Petty Cash fund reimbursed./liliSummit Petty Cash reimbursement form to THQ Finance Dept./li/ulpC. Cash Receipts/pulliReceive Miscellaneous Income./liliReceipt Miscellaneous Income in cash receipt book./liliMake daily deposit of Miscellaneous Income./liliPrepare transmittal and transmit required information to THQ Finance Dept./li/ulpD. Food Stamps/pulliReceive food stamps and maintain security and control./liliMaintain Food Stamp Control Log./li/ulpE. Store Sales/pulliReview Daily Store Sales Reports for accuracy and completeness./liliEnsure all required information is attached to Daily Store Sales Reports./liliNotify Store Managers and District Managers of any discrepancies or other issues./li/ulpF. Beneficiary Accounting Records/pulliCanteen Cards ulliIssue Canteen Cards./liliMaintain Canteen Card Control Log./liliReconcile Canteen Card and/or Cash kept at residence weekly./liliTransmit required information to THQ Finance Dept./li/ul/liliGratuity ulliReceive Gratuity List and process for payment./liliGet cash for payment of Gratuity./liliEnsure returned Gratuity is turned back to accounting in a timely manner and deposited as Miscellaneous Income./liliTransmit required information to THQ Finance./li/ul/li/ulpG. Bale Inventory/pulliIssue Bale Tags./liliMaintain Bale tag inventory control ledger./liliMatch inventory control ledger to the warehouse Bale Control log as each sheet is completed./liliFollow up on all discrepancies./li/ulpH. Truck Seals/pulliIssue Truck Seals./liliMaintain Truck Seal issue log./li/ulpI. Payroll/pulliProcess payroll every other week by prescribed deadline./liliRun the Pre-check Detail Listing Report and have Administrator for Business review and approve before transmitting./liliRun the Pre-check Register Report, reconcile it with the Pre-Check Detail Listing Report and have the Administrator for Business review and approve the report and reconciliation before payroll is distributed./li/ulpJ. Other/pulliMaintain credit card and store membership card control log if applicable./liliMaintain Shipping Manifest book control ledger. Match to receipts or items to be invoiced. Only one book to be issued at a time./liliProcess and maintain permanent IOUs./liliHave safe combinations changed when change of employees or officers./liliOther duties as assigned./li/ulh3Qualifications/h3p 1-2 years experience in basic accounting procedures and/or prior experience in Accounts Payable/Receivable/pp Familiarity with basic payroll concepts/pp Competency in MS Office, databases and accounting software/pp Accuracy and attention to detail/pp Ability to perform filing and record keeping tasks/pp Data entry and word processing skills/pp Well organized/pp High School diploma/pp Associates degree or relevant certification is a plus/ph3Physical Requirements/h3p Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis./pp Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment./pp Ability to communicate clearly on the telephone./pp Ability to lift up to 25 lbs./pp Ability to perform various repetitive motion tasks/ppEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities/p/div