Fiscal Analyst

Job Description

Salary :

Associate's Degree $25.50 / hr

Bachelor's Degree $28.50 / hr

Master's Degree $31.50 / hr

FLSA Status : This is an Exempt position.

Work Schedule : Monday - Friday, 8 a.m. - 4 : 30 p.m. Weekends and after hours as needed. Schedules may vary due to work assignments and projects.

Department : Early Learning

Location : Head Start Administrative Office, 2302 Ocoee Street, Chattanooga, TN 37406

SUMMARY :

Chattanooga Head Start is a grant-funded program, and is subject to reapplication every 5 years.

The Fiscal Analyst assists the Manager Financial Operations in maintaining accurate accounting systems for the City of Chattanooga Head Start program, including but not limited to General Ledger transactions, Budgeting, Financial Analysis and Reporting, and Audit Preparation. All employees employed by Chattanooga Head Start may work directly with children.

ESSENTIAL FUNCTIONS :

The following duties are NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities.

Assist in preparing and tracking annual budgets for specific grants, programs and the agency as a whole for approximately $15 Million in Federal and City Funds.

Take part in budget meetings along with the Manager Financial Operations.

Serves as a liaison between Head Start and the City finance department.

Responds to questions regarding budgets, grants, payments or collections.

Participates in the budgeting process for assigned area of responsibility which may include reviewing and analyzing past, present and projected expenditures and revenues

Analyze budget and actual financial data to prepare financial expenditure projections.

Assist the Manager Financial Operations in preparing budget presentations for the Governing Board and Policy Council and / or performing other related activities.

Analyzes, coordinates, reconciles and validates a wide variety of financial data, information and reporting for funds in assigned department, including accounts receivables, accounts payable, budget line items, payroll and employee data, position control, billings, revenue and fee collection, purchasing card statements, transaction ledgers, purchasing, capital budgets and related fiscal areas

Monitors and analyzes projects, functions, programs and / or other related areas for fiscal compliance

Prepares a variety of financial documents, forms and related items for processing which may include vouchers, requisitions, personnel action forms, purchase requests, blanket orders and / or other related items.

Reviews, recommends and implements changes to standard operating procedures and policies related to fiscal activities and processes.

Prepares, reviews, analyzes and submits a variety of complex and / or special reports, reconciliations, work papers, communications, including but not limited to Child and Adult Care Food Program, Non-Federal Share, Fixed Assets, and the Davis Bacon Acts.

Participates in designing, creating and implementing budgeting, forecasting, financial and operational reporting systems.

Coordinates tracking of asset and inventory management activities for assigned areas of responsibility.

Compiles and prepares financial information for assigned areas of responsibility to facilitate internal and external auditing activities.

Organizes, prepares and reviews budget and / or grant documentation; implements revenue and expenditure coding; reviews expenditure and fund requests for compliance with established budget; reconciles budget expenditures and revenues.

Resolves complex account analysis problems requiring in-depth research. Audits, compiles, calculates and analyzes a variety of financial data and transactions,

Prepares financial projections and conducts related forecasting for future project, program and departmental needs for assigned area of responsibility.

Must meet regular attendance requirements.

Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens.

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS :

Education- Associate's Degree in Accounting, Finance, Budgeting or related field required. Bachelor's Degree in Accounting, Finance, Budgeting or related field preferred.

Experience- 1+ years in accounting, budgeting, and / or fiscal management required. 3+ years in public budgeting, federal grants and / or grant fiscal management preferred.

Any combination of relevant education and experience to perform the essential functions of this position will be considered.

LICENSING AND CERTIFICATIONS : None.

KNOWLEDGE AND SKILLS :

Knowledge of :

Budgeting principles and processes

Cost accounting principles

Mathematical concepts

Analytical methods

Applicable terminology in assigned area of responsibility

Governmental accounting principles

Automated financial software applications

Financial report preparation methods

Applicable Federal, State and Local laws, rules and regulations

Financial control and monitoring practices and procedures and financial reporting requirements

Skills in :

Providing customer service

Maintaining a variety of records and logs

Handling sensitive and confidential documents / information

Performing mathematical calculations

Handling multiple tasks simultaneously

Applying applicable federal, state, and local laws, rules, and regulations

Verifying a variety of human resources data and information

Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

PHYSICAL DEMANDS :

Positions in this class typically require reaching, fingering, grasping, talking, hearing, seeing and repetitive motions and sitting at a computer for prolonged periods of time.

WORK ENVIRONMENT :

MEDIUM WORK - exerting up to 50 pounds of force occasionally, and / or up to 20 pounds of force frequently, and / or up to 10 pounds of force constantly to move objects.

This position is classified as Medium Work in accordance with Head Start Program Performance Standards, which require all staff-regardless of job function-to support the health and safety of children. This may include the direct supervision of children and / or the ability to respond promptly and effectively during emergencies at a Head Start center.

SPECIAL REQUIREMENTS :

Safety Sensitive : N

Department of Transportation - CDL : N

Child Sensitive : Y

SUPPLEMENTAL INFORMATION :

This position is subject to pre-employment screenings, which include a background check, drug screening, lift test, TB screening questionnaire and / or TB skin test (as determined by initial results), complete physical examination, Hepatitis B titer, and fingerprinting. Ongoing requirements include a physical reexamination on an annual or bi-annual basis and fingerprint clearance every five years.

The City of Chattanooga, Tennessee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.

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