Administrative Specialist

Administrative Specialist

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include : scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and / or updating functionally related reports and records, developing and / or participating in special projects.

Provide secretarial and administrative support to department manager. Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers / supervisors.

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Specialist-Admin I : 0-2 years of experience. Specialist-Admin II : 2-4 years of experience. Specialist-Admin III : 4-6 years of experience. Specialist-Admin IV : 6+ years of experience. Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met. Highly organized, can juggle many tasks at once, not easily overwhelmed. Highly flexible and proactive with a strong attention to detail while working in a fast-paced environment. Excellent interpersonal skills. Communicate effectively with existing and prospective investors. Ability to listen and communicate effectively both written and oral. Ability to build successful working relationships both internally and externally. Strong calendar management skills. Proficient in MS Office (Word, Excel, Outlook and PowerPoint). Must be EEI SASS test recommended.

Primary Location : Mississippi-Port Gibson Mississippi : Port Gibson. Job Function : All Other Jobs. FLSA Status : Nonexempt. Relocation Option : No Relocation Offered. Union description / code : GGNS-Admin- IBEW Local 605. Number of Openings : 1. Travel Percentage : Up to 25%.

An Equal Opportunity Employer, Minority / Female / Disability / Vets. The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and / or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties. Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.