Business Office DirectorThe Artesian of Ojai • Ojai, CA, US
Business Office Director
The Artesian of Ojai • Ojai, CA, US
7 days ago
Job type
- Full-time
Job descriptionAssist with preparation of new residents’ move-in paperwork, resident status changes, and move-out paperwork and forward to home office. Handle or refer resident billing inquiries as appropriate. Prepare monthly billing spreadsheet and process resident billing. Prepare daily deposits, scanning checks and processing resident payments Be proficient in , the financial system of record, updating all transactions in a timely fashion Process all accounts payable invoices into the payables system daily. Prepare and / or forward all resident forms regarding the accounting department to home office. Responsible for maintaining and issuing of Petty Cash, including Resident Petty Cash, and monthly reconciliation sent to home office. Daily maintain accuracy of Community Rent Roll. Make collection calls on past due accounts; maintain collection logs / records; timely follow up on past due accounts; prepare accounts for submittal to collection agencies. Coordinate the weekly packets to home office. Prepare monthly printed Spend-Down Reports for department heads. Maintain and communicate to corporate Community census data. Support month-end closing procedures. Analyze monthly operations statements for the Executive Director and department heads. Provide for the safety and security of associates; may be the community Safety Officer Ensure that all on-the-job injuries / illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor’s release is obtained before returning to full duty; maintain the OSHA 300 and 300A logs. Triage associate complaints and grievances in accordance with Problem Resolution Procedure. Order all state and company required pre-employment screening, such as drug tests, physicals, fingerprint clearances and / or background checks. Ensure all results are within state and / or company standards. Participate in New Hire Orientation program and other regular associate meetings or functions. Prepare new hire paper work, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources. Utilize Payroll reporting tools to manage accuracy of associate information and performance evaluation due dates. Update associate information in Payroll system and personnel file. Respond to Unemployment Insurance claims; represent company at Unemployment Insurance appeals hearings. Conduct monthly benefit orientations; proof benefit enrollment forms and send to home office Human Resources; ensure all eligible associates have completed enrollment / declination forms. Provide training to department heads and act as a consultant regarding Human Resources policies. Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-weekly payroll. Respond appropriately to changes in the work setting. Perform other related assignments as required. Assist the Executive Director with completion of documents, correspondence and special projects as needed. Conduct tours. Be familiar with The Company’s Senior Living Policies & Procedures Manual and The Company’s Senior Living Associate Handbook. Strong clerical skills with attention to detail for maintaining accurate records. Excellent phone etiquette to represent the company professionally in all communications. Proficient in front desk operations, managing visitor interactions effectively. Exceptional organizational skills to prioritize tasks and manage time efficiently. Knowledge of human resources practices to support employee development and compliance. Experience in training development to foster a skilled workforce. Administrative expertise in managing office functions and resources effectively. Proven office management capabilities to lead teams towards achieving business goals. Health insurance Paid time off
Job Description
Job Description
Business office management and experience in assisted living or long-term care required to be considered for position.
Ready to Join a winning team?
At The Artesian of Ojai , we value individuality and strong team connectivity. Our team members are compassionate, dedicated, and committed to providing high-quality care while creating relationships with our residents, families, and other staff members.
The Artesian of Ojai Assisted Living and Memory Care is the premier Assisted Living and Memory Care community in Ojai. We specialize in a wide range of support and guidance for residents through specific programming for care, activities, socialization, and dining.
Job Summary :
This position will facilitate the successful operation of The Artesian of Ojai community business office. The Business Office Manager assists in coordinating office services, records control, marketing, and special projects, organizing and administering the business and administrative office, and contributing to effective communication and pleasant working conditions.
Schedule :
- 8 hour shift
- Day shift
- Monday to Friday
Pay : $28 - $31
Accounting Responsibilities
Human Resources Responsibilities
Added Responsibilities
Skills
Benefits :
Work Location : In person
Create a job alert for this search
Director Office • Ojai, CA, US
Related jobs
Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Occupational Therapist for a travel job in Thousand Oaks, California.
Job Description & Requirements Specialty : Occupational The...Show more
Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose.
While working in a dynamic, welcoming, and co...Show more
Director of Customer Analytics.A pioneering developer and manufacturer of innovative therapeutic medicines.Biotechnology and Pharmaceuticals.
We are seeking a dynamic Director of Customer Analytics ...Show more
This position is intended to start January 2026.The pay range above represents the minimum and maximum rate for this position in California.
Factors that may be used to determine where newly hired e...Show more
Join PTI Technologies as our Director of Business Development and play a pivotal role in driving innovation within the aerospace industry.
Located in the vibrant city of Oxnard, CA, this onsite posi...Show more
Integral Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care and lifestyle-focused senior living communities.
Our company, which was built on our &...Show more
Security Clearance Requirement : Top Secret.Telework Eligible? No - 100% On-Site.Information System Security Officer.The candidate will provide support for proposing, coordinating, implementing, and...Show more
The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world.How? With a media buying platform that helps brands deliver a more insightful and relevan...Show more
American Traveler is seeking a travel Skilled Nursing Facility (SNF) Occupational Therapist for a travel job in Thousand Oaks, California.
Job Description & Requirements Specialty : Occupational Ther...Show more
If you no longer want to spend your time on sourcing new clients and would rather have the time to deepen relationships and create complex financial plans, then join a team that is a stable industr...Show more The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world.How? With a media buying platform that helps brands deliver a more insightful and relevan...Show more The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world.How? With a media buying platform that helps brands deliver a more insightful and relevan...Show more 
Skyline Med Staff Allied is seeking a travel Occupational Therapist for a travel job in Thousand Oaks, California.Job Description & Requirements Specialty : Occupational Therapist Discipline : Therap...Show more A strategic, enterprise-minded leader who brings clarity, operational rigor, and accountability to a high-growth environment.
Someone who balances client success, team development, and commercial ou...Show more 
Vivian is looking for Travel Occupational Therapist Therapys in Thousand Oaks, California paying up to $2,597 / week At Vivian, we ensure your next step is a step forward.
That's why we built a jobs m...Show more Vivian is looking for Travel Physical Therapist Therapys in Thousand Oaks, California paying up to $2,569 / week At Vivian, we ensure your next step is a step forward.
That's why we built a jobs marke...Show more 
Remote Opportunity : Link Posting Marketing Rep (No Experience Needed!) Are you self-driven, reliable, and ready to earn from anywhere? We’re looking for motivated individuals to jo...Show more
Occupational Therapist for a travel job in Thousand Oaks, California.Job Description & Requirements Specialty : Occupational Therapist Discipline : Therapy Duration : 13 weeks Employment Type : Travel ...Show more
Travel Occupational Therapist (LTC / SNF) - $2,120 per week
Core Medical Group • Lake Sherwood, CA, US
Permanent +1
Last updated: 1 day ago • Promoted
Director of Security Operations (Aerospace)
Allied Universal • Ventura, CA, US
Full-time
Last updated: 18 days ago • Promoted
Director of Customer Analytics
Confidential • Thousand Oaks, CA, United States
Full-time
Last updated: 2 hours ago • Promoted • New!
Director, Operations
Gold Coast Health Plan • Camarillo, CA, US
Full-time
Last updated: 10 days ago • Promoted
Director of Business Development
PTI Technologies • Oxnard, CA, USA
Full-time
Quick Apply
Last updated: 30+ days ago
Building Services Director
Oak Cottage of Santa Barbara • Santa Barbara, CA, US
Full-time
Last updated: 18 days ago • Promoted
Information Systems Security Officer (ISSO)
Aviation Systems Engineering Company • Naval Air Station Point Mugu, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Director, Global Purchasing
The Trade Desk • Ventura, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Travel Occupational Therapist – Skilled Nursing Facility - $2,130 per week
American Traveler • Lake Sherwood, CA, US
Full-time
Last updated: 1 day ago • Promoted
Financial Consultant - Woodland Hills, CA
Fidelity Investments • Moorpark, CA, United States
Full-time
Last updated: 2 hours ago • Promoted • New!
Senior Director, Corporate Development
The Trade Desk • Ventura, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Director, Product Management
The Trade Desk • Ventura, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Travel Occupational Therapist – Skilled Nursing Facility - $1,887 per week
Skyline Med Staff Allied • Lake Sherwood, CA, US
Full-time
Last updated: 6 days ago • Promoted
Senior Director, Client Services, Channel Partners
The Trade Desk • Ventura, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Travel Occupational Therapist - Paying up to $2,597 / week
Vivian Health • Lake Sherwood, CA, US
Full-time
Last updated: 1 day ago • Promoted
Travel Physical Therapist - Paying up to $2,569 / week
Vivian Health • Lake Sherwood, CA, US
Full-time
Last updated: 1 day ago • Promoted
Work from Home / Online Opportunity - Part-time with Flexible Scheduling & No Experience Necessary!
HomeJobFinder • Port Hueneme, CA
Remote
Part-time
Last updated: 5 hours ago • Promoted • New!
Travel Occupational Therapist - $2,597 per week
CompHealth Inc. • Lake Sherwood, CA, US
Permanent
Last updated: 1 day ago • Promoted