Clinical Administrator

Clinical Administrator

The Department of Family Medicine of the Keck School of Medicine of USC provides care for every member of the family, across generations and over lifetimes. We aim to enhance the quality of life for underserved and vulnerable patients while educating future generations of highly skilled, compassionate primary care specialists. Our goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics.

USC Street Medicine's clinical team is seeking a dynamic, organized, self-motivated individual with an entrepreneurial spirit for its Clinical Administrator position. This role bears direct responsibility for personnel administration, budgets, contracting, prospecting support, program and financial oversight and operational management for all clinical initiatives. This position will independently oversee the division's clinical unit's P&L, including clinical practice earnings. The ideal candidate is well-versed in finance, accounting, workflows and implementation and is excited to build and manage new programs from the ground up.

Duties include, but are not limited to :

• Supervises financial operations of unit / department / division, including the processing of daily transactions, reconciliation of accounts, generation of standard reports and maintenance of records / filing systems. Develops control procedure over all accounting functions to ensure a system of accurate recording of revenue and expenses. Approves all financial transactions.
• Develops and manages program budgets covering operations, endowments, contracts and grants, private practice and sponsored projects. Participates in budgetary and resource allocation decisions. Provides financial status reports as needed. Performs financial status reports as needed. Performs financial analysis as requested or required.
• Administers personnel functions for the unit for USC and affiliated institutions. Ensures security and confidentiality of faculty and staff records. Oversees staff recruitment, staff development, career succession planning and benefits programs. Coordinates payroll activity for faculty, staff and residents. Coordinates disciplinary actions for faculty and staff.
• Coordinates long and short-range planning to include : architecture, budget, contingency, disaster, growth, policy, programs / projects, safety, space, staffing and / or strategic planning.
• Supervises all assigned subordinate staff. Recruits, screens, hires, orients and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines and / or terminates employees, as required.
• Develops and implements program policies unique to the unit or division in conjunction with relevant hospital administrators, departments and University staff.
• Assists department as directed or approved with consultations and interfaces with medical groups, physicians, HMO's, PPO's and IPA's to promote programs and develop visibility.
• Develops, enhances, and maintains information systems to support operations. Ensures that internal systems complement university-wide systems and that information is reconciled on a regular basis.
• Develops and maintains effective communication program within the unit. Ensures timely reciprocal exchange of information between the unit / division, chief / director and faculty and staff.
• Responsible for ensuring team meets deliverables for one or more contract-based projects, including developing reportable metrics, quality improvement, and compliance.

Typical work schedule is Monday-Friday, 8am-5pm, depending on business needs.

This position is full-time, on-site at the Alhambra, CA or Los Angeles, CA campus with no hybrid or remote option.

Please include resume and cover letter with application.

Experience and qualifications :

Management experience in a multi-faceted or specialized medical environment required. Knowledge of financial accounting and / or financial management required. Strong finance and accounting experience required. Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

The annual salary range for this position is $96,793.65- $98,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education / training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education : Bachelor's degree, Combined experience / education as substitute for minimum education Minimum Experience : 3 years Minimum Field of Expertise : Management experience in a multi-faceted or specialized medical environment. Knowledge of financial accounting and / or financial management.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.