Coordinator, Special Initiatives

Coordinator, Special Initiatives

The Coordinator, Special Initiatives role will support the Vice President of Special Initiatives and International Relationships with their work on the foundation's archives project, grant management and ad hoc projects as they arise from the Office of the President.

The ideal candidate will have the ability to exercise good judgment in a variety of situations, and strong written and verbal communication skills. The position requires strong organizational skills, attention to detail and the ability to maintain a realistic balance among multiple priorities. The coordinator should be comfortable working independently on projects and must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion. This position requires a willingness to handle administrative tasks, such as scheduling and submitting expense reports, as well as conducting research, drafting documents, and preparing analytical reports.

This full-time position is based on-site in the Simons Foundation offices in New York City. For more information, visit simonsfoundation.org / careers.

Essential Functions / Responsibilities

Administrative Support to VP, Special Initiatives and International Relationships

• Maintain executive calendars; schedule and organize meetings
• Coordinate across internal and external stakeholders to achieve department goals, complete projects, and accomplish other tasks as assigned
• Reconcile and submit expense reports and invoices through Concur
• Attend key meetings with the Vice President and document action items discussed
• Create and assist with various forms of written correspondence
• Perform online research on important issues being addressed by the Office of the President, including those of a sensitive or confidential manner
• Prioritize conflicting needs; handle matters expeditiously and proactively; follow through on projects to successful completion, often with deadline pressures
• Perform any other duties or tasks as assigned or required

Grants Program Support

Archives Project

The Archives Team is responsible for developing procedures to archive records, training program managers and coordinators, directing the work of additional consultants, and managing the relationship with the Rockefeller Archive Center. (RAC). The Archives Team is responsible for providing an annual report to leadership on archiving activities.

The coordinator will join and support the responsibilities of the Archives Committee which also includes the VP, a senior manager from the Flatiron Institute, a senior administrator from the foundation, and an archives consultant, as needed. Archives Project responsibilities include :

Minimum Qualifications

Education

Experience

Related Skills & Other Requirements

Required Application Materials

Compensation and Benefits

Our Commitment to Expanding Pathways to Science & Opportunities for All :

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers. The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.