Marketing Coordinator - Boston

Job Description

Job Description

Jamestown

Creative & Marketing Department

POSITION / LEVEL : Creative & Marketing Department Coordinator

FLSA STATUS : Exempt

DEPT / OFFICE : Creative & Marketing, (Boston, MA)

DATE : October 6, 2025

REPORTS TO : Boston and Design Centers Senior Creative Manager

Are you creative? Interested in brands, events, placemaking, storytelling, and design?

We’re looking for a Creative & Marketing Coordinator who wants to influence cutting-edge real estate. The perfect person for this job is happy wearing multiple hats in a given day, is able to respond quickly when needed, and has experience and / or interest in any combination of the following : Event Coordination, Marketing, Graphics, Arts, Interior Design, Architecture, Advertising, Hospitality, and Retail.

In this role, you will assist in executing marketing and design strategy for real estate projects in Boston, MA and at Design Centers located throughout the United States. This entry level position is an integral part of the Creative & Marketing team designed to keep workstreams on track, while providing the opportunity for candidates to learn the fundamentals of project management and learn necessary Creative & Marketing skills. Duties include organizing meetings and agendas, updating KPIs per asset for social media, foot traffic and sales, assisting in annual budget process, and providing support to the Creative & Marketing team through general administrative support. In this multifaceted role, no two days are the same.

ESSENTIAL JOB FUNCTIONS

Marketing Support :

Proofread, revise, and update marketing collateral, advertisements, websites, and social templates

Graphic Design – ability to assist with presentations and make simple edits to collateral, create simple marketing collateral materials

Coordinate sourcing, preparation, production, and distribution of marketing materials

Manage social media accounts (Facebook, Twitter, Instagram, Pinterest, Linked in)

Events & Design Support :

Coordinate sourcing, planning, and procuring for property events

Assist with procuring furniture, framing images, etc.

Source materials and selections as directed

Assist with the unboxing and movement of furniture, measuring rooms and items, and taking photos

May include managing 3rd party vendors for installation and mounting

Assist team with coordination of property amenity / improvement design & installation as needed

Assist with wayfinding design and implementation

Must be available to work some nights and weekends for events.

Admin & General Support :

Filing system maintenance and organization

Create forms and templates

Expense reporting, including collecting receipts and managing expense reports

Coordinate travel arrangements and reservations

Meeting support : scheduling, agenda and meeting materials prep, note taking, and meeting follow up

Support team in general administrative tasks : budgeting tracking, project tracking, data tracking and entry, database updates, etc.

Perform general office duties and errands

Log, track, and submit all invoices

Project management of graphic requests and other deliverables

Prepare clear and concise reports, correspondence, and other written materials

May provide direct coordination and communication with outside consultants as well as internal departments

Perform other related duties as assigned

QUALIFICATIONS

Experience :

Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job

Knowledge of :

Marketing, including traditional and digital marketing techniques, PR, social media marketing are a plus

Placemaking principles, including what creates a sense of place, aesthetics, inclusivity, community involvement, and sustainability, are a plus

Skills and Abilities :

Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) functional proficiency

Functional proficiency in Adobe Acrobat, Canva, Later, Squarespace and Mailchimp

Design Skills : Basic understanding of design elements for creating visually appealing deliverables

Research Skills : Ability to conduct market research, surveys, and brand audits

Analytical Skills : The ability to analyze market trends, customer preferences, and the effectiveness of marketing strategies

Budgeting Skills : Ability to manage finances, negotiate contracts and work within a specified budget.

Creativity and Innovative Thinking : Ability to create intriguing and engaging experiences, with a fresh and imaginative perspective

Strong Communication Skills : Strong written and verbal communication skills to effectively convey information to a wide variety of stakeholders

Understanding of Community Engagement : Ability to create and carry out public engagement strategies to garner community support for projects and initiatives

Attention to Detail : Ability to manage small details of a project to ensure accuracy and coherence

Organizational Skills : Ability to manage time and work efficiently

Self-Motivation : Ability to communicate, follow up, work well, and meet deadlines under limited supervision

Project Management : Ability to effectively prioritize, plan, manage, and execute multiple projects at once, tracking deadlines and communicating status proactively

Networking Talent : Capacity to develop and maintain relationships with key stakeholders, community leaders, vendors, and clients

Bonus Skills :

Adobe Illustrator, Photoshop, and InDesign- light graphic design capabilities

Project management software proficiency (Wrike)

Create engaging presentation decks

Photography skills

Copywriting

Light video editing or other creative skills

SCHEDULE :

Responsibilities may require an adjusted work schedule, travel, overtime, and evening / weekend hours to meet deadlines or attend special events

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this job will be evaluated as necessary should an incumbent / applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent / applicant when possible.