Executive Assistant to the Senior Vice President

Job Description

Reporting to the Senior Vice President, the Executive Assistant plays a critical role in providing the day to day operations for the Senior Vice President. The successful candidate will perform diverse, responsible, and complex functions that require independent judgment. This position serves as a confidential resource and must project a positive and professional attitude and image while maintaining a high level of confidentiality and integrity. This exempt position requires a high degree of skill in communicating and interacting with a diverse range of internal and external stakeholders. This position requires exceptional professionalism and discretion, agility in seamlessly pivot between various tasks and activities, and a proactive approach to time and project management.

To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education / experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned.

• Provide executive assistance to the senior vice president, including drafting and managing correspondence and communications, scheduling appointments and overseeing calendar, coordinating travel arrangements and budget reconciliation, compiling various reports, maintaining records and other documentation, managing projects, and coordinating special events
• Conduct research and gather all necessary information for the senior vice president prior to meetings and events
• Track, anticipate, and prepare for upcoming deadlines, events, and agenda items
• Coordinate committee meetings, prepare agendas, organize logistics, and track tasks and projects
• Assume responsibility for a variety of special projects
• Prepare briefing points and materials for speeches, meetings, and presentations
• Protect confidential and sensitive information and use precise discretion when disseminating information

Position Qualifications

Physical / Mental Demands

To Apply

Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please upload a cover letter and resume to your application.