Part Time Randolph County Administrative Assistant

Posting Number : S12462P

Working Title :

Part Time Randolph County Administrative Assistant

Department :

CAES-Southwest District CES

About the University of Georgia :

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https : / / www.uga.edu / ) . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

College / Unit / Department website :

https : / / extension.uga.edu / county-offices / randolph.html

Posting Type : External

Retirement Plan : GDCP

Employment Type : Employee

Benefits Eligibility :

Non-Benefits Eligible

Full / Part time : Part Time

Additional Schedule Information :

Monday- Friday 8am to 5pm

Occasional weekends

Occasional evening hours

Advertised Salary :

Commensurate with Experience

Posting Date : 08 / 01 / 2024

Open until filled : Yes

Proposed Starting Date :

09 / 29 / 2024

Location of Vacancy :

SW District

EEO Policy Statement :

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement :

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Classification Title :

Office / Clerical Assistant

FLSA : Non-Exempt

FTE : 0.475

Minimum Qualifications :

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Position Summary :

This County Extension position (part time – 16 hours / week) in Randolph County will be the primary contact with the public, greet clients, distribute resources, handle clerical and QuickBooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. This role will be the “face” of UGA Extension to the residents in the county.

Knowledge, Skills, Abilities and / or Competencies :

Microsoft Office- Excel, Word, Outlook a plus.

QuickBooks knowledge is a great plus- but not a requirement. As UGA has excellent training for these important programs.

Also, some knowledge of 4-H programs and Ag related information.

Physical Demands :

Light office lifting, some 4-H project lifting

• May be asked to assist with livestock projects.

Some standing and / or sitting for various lengths of time.

Driving.

Is driving a responsibility of this position? :

Yes

Is this a Position of Trust? :

Yes

Does this position have operation, access, or control of financial resources? :

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? :

Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) :

No

Credit and P-Card policy :

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy :

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities :

Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Must keep financial records current within the existing month. This is accomplished using Quickbooks.

Percentage of time : 25

Duties / Responsibilities :

Assist clientele with access to Extension resources and services including : printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).

Assist clientele in registering for regional or statewide workshops / conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, Serve Safe).

Publicize programs and workshops offered in local county or nearby counties to clientele.

Percentage of time : 25

Duties / Responsibilities :

Facilitate conference calls / video conferences to connect clientele with County Agents from other counties or with State Specialists.

Maintain the County website

Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.

Maintaining and updating mailing list. (for all Program Areas)

Maintain 4-H volunteer record w / assistance of 4-H Agent.

Percentage of time : 25

Duties / Responsibilities :

Assist ANR Agent and 4H Agent as needed.

(per instruction of County Coordinator – as needed-understanding that this may be assisting the 4-H Agent with 4-H programming or the AG Agent with Ag related programming )

Other duties as assigned by the County Extension Coordinator

Percentage of time : 25

Duties / Responsibilities :

Maintain office inventory of publications, office supplies and materials as needed.

Assist County Extension Coordinator with personnel procedures.

Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

Regularly participating in staff conferences and District Conferences.

Assist staff with day to day operations of Cooperative Extension county office by answering phone, processing mail, distributing publications, greeting visitors, filing documents, etc.

Percentage of time : 25

Contact Details :

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name :

Kris Peavy

Recruitment Contact Email :

229-310-6084