Administrative Coordinator

Administrative Coordinator

The Department of Neurobiology at Harvard Medical School is seeking a detail-oriented and dependable Administrative Coordinator to support all facets of Neurobiology HR operations for academic, student, and contingent worker populations.

Reporting to the Associate Director of Research Administration and Finance, the incumbent will play a key role in hiring, onboarding, appointment maintenance, payroll / timekeeping coordination, and compliance activities. The Administrative Coordinator also acts as a key liaison with faculty, departmental administration, Harvard central offices, and external partners including the Harvard International Office (HIO). The successful candidate will be highly organized, proactive, and adept at managing multiple processes in a dynamic academic environment with a high degree of discretion.

Core Duties include :

• Act as the primary source of information on all lab personnel appointment matters, including policies and processes, and actively partner with hiring managers and the Department's faculty.
• Manage personnel-related systems and databases.
• Assist in all lab personnel hiring activities, including position postings and minors program requests, and onboarding activities, including intake, offer letter drafting and appointment processing.
• Facilitate position maintenance activities with HMS HR, including coordinating all aspects of visa initiation and renewal with the Harvard International Office (HIO).
• Coordinate with Neuro administrative / financial staff regarding personnel matters.
• Serve as the department liaison to HMS HR, Payroll, HIO, and other relevant central offices.
• Support department timekeeping and payroll activities.
• Participate in departmental process and workflow improvement initiatives.
• Ensure compliance with University Human Resources policies, procedures, and requirements and applicable legal regulations.

Basic Qualifications :

Additional Qualifications and Skills :

Work Format Details :

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges :

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits :

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to :

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO / Non-Discrimination Commitment Statement :

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.