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Administrative Assistant II
Administrative Assistant IIInternational Association of Plumbing & • Birmingham, AL, US
Administrative Assistant II

Administrative Assistant II

International Association of Plumbing & • Birmingham, AL, US
29 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

IAPMO’s Construction Products Group (CPG) is seeking a detail-oriented Administrative Assistant II to provide high-level administrative and operational support. This role is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has strong organizational skills. You’ll play a key role in supporting inspections, compliance, customer service, and daily office operations.

What You’ll Do

  • Provide administrative support for CPG operations, including scheduling, document management, and compliance coordination.
  • Support QCC operations by assisting with inspections, quality control consulting, report scheduling, and customer issue resolution.
  • Deliver excellent customer service by responding to inquiries related to applications, invoices, and evaluation processes.
  • Manage account functions, including tracking overdue payments and maintaining accurate financial records.
  • Edit and proofread content for websites, social media, newsletters, manuals, and reports.
  • Contribute to writing, reviewing, and maintaining Quality Control Manuals and related documentation.
  • Process and track applications, purchase orders, evaluation reports, certificates, and renewals.
  • Assist with tradeshow logistics, including exhibitor lists, lead tracking, and data entry.
  • Provide back-up administrative support for the department when needed.
  • Collaborate with colleagues and departments to ensure smooth workflows and consistent communication.
  • Support management and the Vice President with special projects and initiatives.

What We’re Looking For

  • Education : High school diploma or equivalent required; associate or bachelor’s degree preferred.
  • Experience : 2–4 years of progressively responsible administrative experience; experience in compliance, quality control, or technical environments is a plus.
  • Strong organizational skills and attention to detail, with the ability to manage large volumes of records and documentation.
  • Excellent interpersonal and communication skills to support both internal teams and external clients.
  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and general office technology.
  • Ability to work independently as well as part of a team, with reliable attendance and professionalism.

    • Rate of Pay : up to $26.00 hourly

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    Administrative Assistant Ii • Birmingham, AL, US