Administrative Assistant

Administrative Assistant

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking an Administrative Assistant to support the IBCS Hardware & Services Business Area. This position will report directly to the IBCS Hardware & Services Business Area Director within the IBCS Operating Unit and will provide direct support to the IBCS Program. Additionally, this position will be the senior Administrative Assistant at our Bradford Drive site. As a valued member of the team, the Administrative Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place. This position will require onsite work at our Huntsville, AL location.

The Administrative Assistant communicates with cross-operating unit partners, executives, and functional management. This position requires the individual to perform advanced administrative duties. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment. The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies, demonstrate a capability to take on new and unfamiliar tasks and have a tremendous interest in playing a significant role as a member of the leadership team. Advanced proficiency at multi-tasking and managing priorities for senior leadership team members is required. This position is pivotal to the success of the organization, and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time sensitive environment. This position may require occasional nonstandard work hours in support of business schedules.

Basic Qualifications:

• High school diploma and a minimum of 6 years additional education and/or related experience in the administrative professional field OR a bachelor's degree.
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency.
• Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
• Ability to work independently, foresee needs and be proactive.
• Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner.
• Ability to solve problems and meet deadlines with a great level of flexibility.
• Experience with Concur (or similar) travel and expense reporting system.
• Ability to efficiently coordinate Outlook calendar and other routine items.
• Prior experience coordinating both on and off-site meetings and/or events.

Preferred Qualifications:

• Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team.
• Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.)
• Must have the ability to independently compile and generate reports/presentations.
• Experience writing, proofreading and correcting documents.
• Expert level proficiency with oral and written communication skills.
• Must be able to interface with executive level internal and external contacts with considerable autonomy.
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.

Primary Level Salary Range: $63,500.00 - $105,900.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.