Staff Accountant, TermProject Open Hand • San Francisco, CA, United States

No longer accepting applications

Staff Accountant, Term

Project Open Hand • San Francisco, CA, United States

9 days ago

Job type

Full-time

Job description

TITLE : Term Staff Accountant BENEFITS : No

DEPARTMENT : Finance STATUS : Union, Full-Time, Non-Exempt

REPORTS TO : Finance Compliance Manager CLASSIFICATION : Professionals

LOCATION : 730 Polk Street, San Francisco SUPERVISES : N / A

POSITION SUMMARY :

The Staff Accountant oversees the Accounts Payable and Payroll functions of the Finance Department. These functions include : Processing vendor invoices and payments for the entire agency in a timely manner, responding to vendor inquiries, and assisting staff with invoice coding. This position is responsible for processing bi-weekly payroll and troubleshooting with Payroll Processing Platform vendor to resolve payroll issues. The Staff Accountant is responsible for all journal entries related to accounts payable, payroll and health benefits and works closely with the rest of the Finance team to ensure a timely monthly financial close. This role provides assistance with the annual financial audit and is relied upon by Project Open Hand to be an integral member of our agency who is engaged with members of all departments.

QUALIFICATIONS REQUIRED :

College degree in applicable field
Thorough working knowledge of Excel
Excellent professional references
Experience with Payroll Processing Platforms, ADP Workforce Now, or similar, preferred

QUALIFICATIONS DESIRED :

Experience with MIP Fund Accounting

Experience with ADP Workforce Now products, or similar, preferred

Certified Payroll Professional with the American Payroll Association

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

Accounts Payable

Monitors email addresses ap@openhand.org and finance@openhand.org for invoices from vendors and forwards to appropriate staff for coding and approval

Distributes invoices received by mail to appropriate staff for coding and approval

Reviews and enters all coded and approved invoices, check requests, and employee reimbursements into MIP AP module

Works with staff to resolve invoice coding errors

Prepares weekly Accounts Payable check run and distributes to Finance team for approval from Manager, GL Accounting Analyst and Government Grants and Director, Finance

Processes, routes for signature and mails / distributes weekly Accounts Payable check run; prepares Accounts Payable check data into bank's fraud manager upload document and submits to Manager, GL Accounting Analyst and Government Grants

Maintains vendor open and paid AP invoices files

Works with Procurement department to keep payables accurate and current

Works with vendors to keep accounts accurate and current

Prepares annual vendor 1099s

Assists auditors with all requests relating to duties in Accounts Payable

Payroll

Enters various employee changes into Payroll Processing Platform that are specific to Time and Attendance, department allocations as Specified in Employee Arrival form

Assists employees, managers and directors with information regarding payroll

Reviews payroll for timecard completion errors and general accuracy. Checks for payroll changes communicated and made by Human Resources

Processes manual payroll checks under the instructions from Human Resources and / or managers, which include final payroll checks, vacation disbursements, bonuses, payroll corrections and benefit-related reimbursements. Maintains supporting documentation in electronic file for Human Resources related manual checks, Routes live check for signatures

Works with Human Resources to facilitate special payrolls done outside of the normal payroll cycle

Inputs, reconciles and transmits bi-weekly payroll hours and earnings data to ADP and uploads payroll check data into bank's fraud security portal

Prepares payroll entries

Creates, modifies and maintains time and attendance and policies in collaboration with Human Resources

Maintains payroll processing management reports

Reconciles and distributes employee's annual W-2 reports

Assist auditors with all requests relating to duties in Payroll

Additional Duties

Deposits Accounts Receivable checks, donation checks and other checks, and assists in entering payments into Sage 100 Fund Accounting AR module

Prepares entries related to retirement contributions and is responsible for entering and transmitting ACH payments for retirement contributions and employer match into the VALIC portal

Prepares and reconciles annual retirement census report in ADP, with the assistance of Manager, Finance, as needed for annual audit.

Prepares entries related to health benefits

Prepares entries related to credit card expenditures

Submits quarterly reports to Bureau of Labor Statistics

Prepares quarterly Sales Tax report and submits to Franchise Tax Board (check)

Other duties as assigned

JOB COMPETENCIES / SUCCESS FACTORS :

Team player : Demonstrates cooperative spirit, respects professional boundaries and is successful at sharing responsibilities with others

Self-led : Knows and completes responsibilities in assigned timelines, asks for clarifications when needed

Sensitive to the circumstances and needs of the critically ill and seniors, as well as people with mental health and substance abuse issues

Customer oriented : Works well with all customers (internal staff and external contacts), promotes a positive image of the agency and works diligently to resolve customer issues

Poised : able to maintain a calm, positive and constructive attitude during interactions with diverse populations, sometimes in challenging situations

Ethical : Honest, accountable, maintains confidentiality

Decisive : Thoughtful when considering options, seeks input from others, makes difficult decisions when necessary

Knowledgeable : Understands facets of job, keeps job knowledge current

Well organized : Information organized and accessible, maintains efficient work space, manages time well

Strong communicator : excellent verbal and written communication skills

Oshman Family JCC • Palo Alto, CA, US

Full-time

Quick Apply

What do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common?. Read below to find out! Pay Range : .The Place : The O...Show more

Last updated: 30+ days ago

Staff Accountant

BitGo • Palo Alto, CA, United States

Full-time

BitGo is the leading infrastructure provider of digital asset solutions, delivering custody, wallets, staking, trading, financing, and settlement services from regulated cold storage.Since our foun...Show more

Last updated: 9 days ago • Promoted

2026 Staff Accountant - San Francisco

Novogradac & Company LLP • San Francisco, CA, United States

Full-time

Dare to bring your unique perspective?.At Novogradac, we value individuals who bring unique perspectives and bold ideas.If you’re eager to contribute to an inclusive, innovative environment where y...Show more

Last updated: 9 days ago • Promoted