Fleet Coordinator

Job Description

Job Description

Summary of Primary Functions :

The objective of the Fleet Coordinator is to provide safe, reliable, and cost-efficient vehicles to support business operations. This involves the assist in, sale or disposal, maintain utilization & fuel reporting of a wide variety of vehicles and related attachments across Dobbs Equipment footprint. The position requires subject matter expert in all Department of Transportation (DOT) rules and regulations in addition to the licensing of all company fleet and rental assets. The Fleet Manager monitors, maintains, and files all DOT record keeping requirements such as IFTA and IRP. The Fleet Admin will also assist with DMV registration for whole good sales.

Essential Functions and Responsibilities : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)

• Assist with the Development of strategies and implement ideas and recommendations, take ownership and responsibility of the Fleet Department and its operation through independence and collaboration.
• Support the field personnel on a wide variety of fleet related matters.
• Distribute insurance information to all locations.
• Assist with fleet plans and anticipate future fleet needs.
• Maintain vehicle files with all the necessary information available.
• Manage and assign DOT credentials to drivers as well as determine if employee has the required credentials for operating a CMV.
• Prepare quarterly and annual IFTA fuel tax report.
• Collect quarterly fuel / mileage data and calculate tax obligations. Individually as well as at corporate and state level.
• Prepare annual license / registration renewals as required.
• Assist with the management of all vehicle incidents. Gather information regarding potential insurance claims. Manage insurance process for company to limit the company’s risk exposure.
• Prepare and execute the license renewal for all light duty vehicles across Dobbs Equipment footprint.
• Assist with the management of the oversight of the company driver qualification files (DQ).
• Manage the deployment and use of GPS / camera systems on connected fleet assets.
• Assist field management with utilization of service vehicles in all markets.
• Help coordinate all purchases, disposals, and the asset tracking of the service fleet to maximize the return on investment of the fleet. Record items accurately into fleet applications.
• Assist with the management ongoing sourcing, negotiations and repair and maintenance of service fleet.
• Assist with assignment of toll devices (Sunpass)
• Manage Fuel Card creation / deletion and driver PIN assignments / terminations.
• Communicate effectively with accounting on fleet matters to maintain accurate depreciation schedules and vehicles related expenses.

Qualifications : The requirements listed below are representative of the knowledge, skill, and / or ability required.

Education, Skill, and / or Experience Requirements :

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and / or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

We’re an Equal Employment Opportunity and Affirmative Action Employer :

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Affirmative Action employer. We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants. We make all employment-related decisions on the basis of an individual’s qualifications and job performance. We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Notice to Applicants : We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.