Constituent Affairs Manager / Special (OM / WBE)
- This position is detailed to the Mayor's Office
- The Mayor's Office of Minority and Women-owned Business Enterprises (OM / WBE) was created to address income inequality across the city and to address the disparity in City contracts awarded to certain ethnic and gender groups and the City's overall representation in City contracting. OM / WBE is responsible for oversight, policy, interagency coordination, and accountability for the City's Minority and Women-owned Business Enterprises (M / WBE). It serves as a one-stop-shop for M / WBEs interested in doing business with the city and its agencies. The M / WBE Constituent Affairs Manager & Special Assistant will play a key role in developing and guiding work related to the Administration's M / WBE initiatives. The M / WBE Constituent Affairs Manager & Special Assistant will be responsible for supporting the Office of M / WBE through coordinating and administrative tasks and managing the constituent services component pertaining to the Mayor's agenda to increase opportunities for M / WBEs city-wide.
Duties include, but are not limited to :
Serve as the primary point of contact for the Citywide Chief Business Diversity Officer's (CBDO) day-to-day schedule, responsible for coordinating and confirming all logistical details and necessary preparationManage the CBDO's workflow and priorities by handling calendar and scheduling requests.Oversee day to day Office operations, such as ensuring the Executive Director has read and signed key correspondence, booking travel, managing event logistics, reimbursements, and team record-keepingCoordinate the CBDO's speaking engagements and public appearances, including preparation of briefing materials, talking points and presentations.Provide leverage in moving critical projects forward by assisting with information gathering, communicating with stakeholders, developing, and monitoring project plans, and keeping track of responsibilitiesGenerate policy briefings and project-related documents, such as meeting agendas, work plans, and progress reports.Manage and track constituent requests presented to Administration senior officials and at the Office of M / WBEsManage Advisory Council meetings and members, Directors / Commissioner Meetings, office management, events coordination, scheduling, special projects and other assignments.Track meeting notes with external or internal stakeholdersOrganize all data and metrics into tracking systems that is accessible across the Office of M / WBEAssist in reviewing and editing critical communication proposals, policy statements, and briefings for the Mayor's Office of M / WBEsCoordinate Mayor's M / WBE Advisory Council meetings and subcommittee meetings for the Office of M / WBEsProvide assistance to the External Affairs Department in forging and maintaining new and existing relationships with constituents and M / WBEsPerform additional administrative duties / projects as assignedPREFERRED SKILLS
Exemplary editing and organizational skills;Strong analytical skills and attention to detail;Excellent interpersonal, analytical, oral and written communication skills.Proficiency in Excel, Microsoft Word, and Microsoft PowerPointProven track-record of timeliness and follow-through on objectivesTO APPLY
External applicants, please go to www.nyc.gov / careers / search and search for Job ID #753955 Current City Employees may apply via Employee Self Service (ESS) http : / / cityshare.nycnet / ess Click on Recruiting Activities / Careers and Search for Job ID #753955
ADDITIONAL INFORMATION
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.