Receptionist

Receptionist / Administrative Assistant

Location : The Woodlands, TX

Employment Type : Contract to Hire

Schedule : M-F 9-6pm and Saturdays 9-3

Pay : $20.00 / hour

Benefits : This position is eligible for medical, dental, vision and 401k.

We are looking for a pleasant, outgoing and confident Administrative Assistant to manage the clerical and administrative duties at the desk of our main entrance. You will be the responsible for managing the front desk and being the welcoming face to visitors and vendors. This person needs to be able to talk to vendors and store managers to gather data for information processing.

The ideal candidate will have a friendly and easy-going personality while also being perceptive, detail oriented, and able to multitask. A customer-oriented approach is essential. Excellent excel skills are required to manage and update daily reports.

The goal of this position is to assist operations in the corporate office with data processing and gathering, while being a welcoming face and voice for the corporate office of PWI.

Responsibilities :

• All duties of front desk of corporate office.
• Review and manage spreadsheet that requires daily updates.
• Interact with store managers to gather data for spreadsheet updates. Must be comfortable calling managers over the phone to gather the required information daily and update reports in a timely manner.
• Greet and welcome guests, employees, vendors, etc.
• Answer questions and address complaints. Answer all incoming calls and redirect them or keep messages. Incoming phone calls are limited but still need to be managed. Must be comfortable talking on the phone.
• Receive mail, packages, deliveries, etc. and distribute them to the appropriate department / employee.
• Prepare outgoing mail by drafting correspondence, securing parcels etc. Check, sort, and forward emails. Must be able to compose an email, manage the inbox, and respond appropriately to vendors, managers, etc.
• Monitor office supplies and place orders when necessary. Keep the front desk tidy and presentable with all necessary material (pens, forms, paper etc.). Monitor office expenses and costs.
• Keep updated records and files.
• Take up other duties as assigned (travel arrangements, schedules etc.)

Requirements and skills :

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.