Finance / Administrative Assistant - Fiscal

Finance / Administrative Assistant - Fiscal

Performs a wide variety of duties, including administrative and accounting functions.

• Maintain / Process Accounts Receivable and weekly / bi-weekly payrolls
• Manages files and file systems
• Maintains quarterly and annual tax returns
• Processes monthly billings to departments / External Agencies
• Processes correspondence, purchase orders, vouchers, timesheets, and legal documents
• Maintains various financial policies and procedures
• Coordinates meetings, seminars, and travel arrangements
• Maintains vendor files / year end reporting (1099's)
• Maintains fixed assets inventory, including two-year on-site assessment
• Assists with personnel duties / training and with special projects
• Records and transcribes meeting minutes
• Processes insurance coverage additions and deletions for Agency vehicles / buildings
• Maintains a communication system for disseminating information to all department staff
• Coordinates completion of required program reports and maintains program files (in confidence)
• Maintenance and supplies for copy machines
• Assists with Agency audits
• Maintains Agency-wide Credit Cards
• Assists with budget development and analyzes financial data FT Finance / Administrative Assistant needed in the AEOA Fiscal Department in Virginia, MN, 40 hours per week. Starting wage : $24.29 / hr. Full benefits package including health, dental, vision, life and short-term disability insurance benefits, as well as a 403(b) retirement plan with matching employer contributions and generous paid leave and holidays. For more information and to apply, please visit our careers page at www.aeoa.org. Applications accepted until October 19, 2025. AA / EOE Refer to ID 2025-CS-013 when applying.