Project Administrative Assistant

Project Administrative Assistant

The Project Administrative Assistant is a project-based position that provides administrative support to the specified project within the Division. This role functions as a gatekeeper for the team, and the ideal candidate will demonstrate strong interpersonal skills and will be proficient in their written and organizational skills. Duties will include clerical assistance with correspondence, filing, and overall secretarial support in addition to routine office-related functions.

Essential Functions / Responsibilities

Responsibilities of this position include, but are not limited to, the following :

• Coordinating and overseeing the process of day-to-day administrative needs for the project.
• Perform general office duties including typing correspondence, mailing, scanning, faxing, copying, ordering construction materials, running errands, etc.
• Answer phone calls, schedule appointments, take messages, field / answer all routine and non-routine questions, and manage follow-up communication with clients and other staff.
• Maintain electronic and physical files regularly.
• Prioritize workflow, take responsibility for responding and resolving issues as appropriate, and assist internal parties as needed.
• Assist project superintendents in the facilitation of subcontract agreements.
• Assist in time entries and submissions to payroll.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Supervisory Responsibilities

None

Required Education and Experience

Preferred Education and Experience

Personal Attributes | Skills

Work Environment

Physical Demands

Schedule and Required Travel