Office & Executive Assistant

Job Description

Job Description

Xometry (NASDAQ : XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry's digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.

The Office & Executive Assistant is a dual-function role responsible for ensuring the smooth operation of our office environment while providing high-level administrative support to senior executives. This individual will be the central point of contact for office management duties, including facility coordination, supply management, and creating an efficient workspace for all employees. Concurrently, they will manage executives' schedules, handle communications, and assist with special projects, requiring discretion, a proactive approach, and excellent organizational skills.

Key Responsibilities : Office Management (50%)

• Office Operations : Oversee all daily office operations, including managing incoming and outgoing mail, maintaining office cleanliness, and ensuring all common areas are well-stocked and functional.
• Vendor & Supply Management : Manage relationships with office vendors (e.g., janitorial, catering, building maintenance). Monitor and order all office supplies, equipment, and kitchen items, ensuring inventory levels are sufficient.
• Facility Coordination : Act as the primary liaison with building management for maintenance requests, repairs, and security. Coordinate with IT to ensure all office technology is functioning properly.
• Employee Support : Serve as the first point of contact for general employee inquiries and provide assistance with office-related needs.
• Event Planning : Plan and coordinate office events, meetings, and team-building activities, including logistics, catering, and venue selection.

Executive Administrative Support (50%)

Qualifications :

Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

For US based roles : Xometry participates in E-Verify and after a job offer is accepted, will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.