Executive Assistant / Personal Assistant to CEO

SUMMARY :

• Our client is a NYC based executive who runs a non-profit is looking for an experienced executive assistant / personal assistant to provide personalized support in tasks related both to the work of the non-profit as well as in tasks related to the executive’s home and personal needs.
• This position varies from day to day, and may include such things as making and receiving phone calls and emails; planning and managing the executive’s calendar; assisting with matters related to the executive’s homes (for example, online shopping and returns of furniture or other household items as well as coordinating repairs with maintenance professionals); assisting with personal matters (for example, coordinating invitations and communications related to social events as well as day to day online shopping and returns).   We are looking for someone who will work in an extremely well-organized fashion, be responsive and timely, as well as proactive in ensuring that the executive’s needs are met and in keeping the executive up to date on the status of matters.
• This individual also has to be extremely strong in interpersonal communication skills, both verbally and in writing, with the ability to speak and write in a professional yet personable manner, no matter who they are communicating with.   Our ideal candidate is great at keeping multiple projects moving at the same time while tracking the status of each project and keeping the executive up to date on that status.
• Additionally, this candidate should be able to work in a calm and measured manner, no matter how busy things get.   This is an exciting opportunity to work closely with a busy executive, while working alongside other staff out of an office in this executive’s beautiful home in NYC’s Upper East Side as well as remotely.

ESSENTIAL FUNCTIONS :

Calendar Management :

Communication :

Travel Arrangements :

Task Prioritization :

Information Management :

Meeting Support :

Project Coordination :

Shopping and Returns :

Miscellaneous Support :

Required Skills & Experience :