Executive Assistant, IT

Donaldson is committed to solving the world's most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities.

We are seeking a highly skilled and proactive Executive Assistant to support our Information Technology team. This individual will provide advanced, diversified administrative support to the Executive and the Business Operations team in a fast-paced, dynamic environment.

The ideal candidate is experienced in supporting senior leaders, managing multiple priorities efficiently, and delivering results with a high level of professionalism. Proficiency in Microsoft SharePoint, Excel, PowerPoint, and Outlook is essential for success in this role. Qualified candidates must be able to work a hybrid schedule at our Bloomington, MN office.

Role Responsibilities :

Manage executive and leadership team calendars, including routine communications and scheduling.

Provide daily coordination and strategic support to the executive and associated teams, adapting to shifting priorities.

Arrange complex travel logistics, including international itineraries and documentation.

Plan and execute in-person and virtual meetings / events, handling logistics, agendas, minutes, and vendor coordination.

Draft correspondence, prepare reports, and lead special projects (e.g., newsletters, SharePoint sites, tours, training).

Serve as a professional liaison for internal and external stakeholders.

Compile and analyze data for decision-making, presentations, and reporting.

Process and manage expense reports for the leadership team.

Support onboarding, manage office supplies, maintain org charts and distribution lists.

Minimum Qualifications :

High school diploma or equivalent post- secondary and experience

4+ years' applicable work experience in Executive Administrative or similar

Preferred Qualifications :

Post secondary education

Strong proficiency utilizing Microsoft Office Suite : Word, Excel, PowerPoint, OneNote, and Outlook

Experience supporting multiple leaders (this role will be providing primary and ancillary support to about 8 people)

Experience utilizing SharePoint for maintaining department web page

Experience working with Concur for travel arrangements

Proven track record of maintaining high integrity and confidentiality

Strong emotional intelligence, adaptability, and results orientation

Experience managing calendars, meeting coordination and travel

Strong attention to detail and organization

Relocation : This position is not eligible for relocation assistance.

Hourly Pay Range : $28.84 - $36.44 / hour, depending on relevant experience, qualifications, and skills.

This position is overtime eligible as per state and federal regulations.

Employee benefits are part of the competitive total rewards package that Donaldson Company, Inc. provides to you. Our comprehensive benefits program includes health benefits, retirement plan (401k), paid time away, paid leaves (including paid parental leave) and more.

Immigration Sponsorship Not Available :

Applicants for this position must be currently and legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, J-1, F-1, CPT, OPT, etc.).

Donaldson will not offer immigration sponsorship or assume sponsorship of an employment visa for this position.

International relocation or remote work arrangements outside of the U.S. will not be considered.

Keywords : administrative assistant, executive assistant, coordination, planning, calendar management, PowerPoint, Outlook

Equal Opportunity Employer, including Disability and Veterans

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers. These scams have attempted to solicit money for job applications and / or collect confidential information, Donaldson will never solicit money during the application or recruiting process. Donaldson only accepts online applications through our Careers | Donaldson Company, Inc. website and any communication from a Donaldson recruiter would be sent using a donaldson.com email address. If you have any questions about the legitimacy of an employment opportunity, please reach out to talentacquisition@donaldson.com to verify that the communication is from Donaldson.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and / or expression, or other status protected by law.