City Clerk

City Clerk Position

Supervise and mentor deputy clerks, handling task delegation, performance evaluation, and staff development. Maintain regular communication with the Chief Financial Officer and Comptroller to coordinate financial processes, audits, and reporting.

The City Clerk provides essential leadership and coordination within the Financial Administration Department, reporting directly to the Chief Financial Officer. This key position manages clerical, financial, and compliance operations while supervising a team of deputy clerks. Though the Comptroller oversees accounting functions, the City Clerk leads administrative, statutory, and records-management responsibilities vital to city governance.

Key Duties & Responsibilities

Governance & Records (Board Support)

• Draft, distribute, and post agendas for Mayor and Board of Aldermen meetings under open meetings laws.
• Record and transcribe minutes; maintain the Ordinance Book, certify resolutions, publish ordinances, and maintain the municipal seal.
• Respond to Freedom of Information Act (FOIA) and public records requests in compliance with Mississippi law.

Financial & Inventory Control

Licensing & Permits

Clerical & Administrative Functions

Required Skills & Competencies

Strong knowledge of municipal governance, open meetings, public records, and licensing statutes. Demonstrated leadership abilities in a government or administrative setting. Excellent verbal and written communication, with attention to detail and accuracy. Organizational and multitasking skills to manage inventory, financial workflows, and compliance requests. Proficient in record-keeping systems, Microsoft Office, meeting-management platforms, and finance software. High levels of integrity, discretion, and public service orientation. Customer-focused approach with ability to engage with the public, elected officials, and internal departments.

Education & Experience

Bachelor's degree in Public Administration, Business Administration, Finance, or related field preferred. Minimum of 5 years' experience in municipal or government administration or finance is preferred. Experience supervising staff and coordinating complex administrative functions. Certified Municipal Clerk (CMC) through the Mississippi Municipal Clerks & Collectors Association or equivalent is preferred. Prior exposure to tax collection, FOIA, inventory management, or municipal elections is advantageous.

Additional Requirements

Must be bondable

Work Environment

Full-time, exempt role operating during regular business hours (Mon Fri, 8 a.m. 5 p.m.), with occasional evening meetings. Work primarily in an office environment; must attend Board meetings and community-related events within Oxford. Occasional travel for training or conferences.