Transcription Coordinator

Description :

Transcription Coordinator - Remote

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Job Title : Transcription Coordinator

Job Type : (Accounting / Finance, Admin / Clerical, Business Professional, Creative, Healthcare, Light Industrial, Scientific, Technical) Business Professional

Number of openings requested : 1

Title Type : (Plant, Non-Plant, Professional) Professional

Work Location : (Remote, City & State, or both for Hybrid) Remote

Requisition Owner Name : Meghan Mcilroy

Project Manager Name on Capital Project (NA if this is not a Capital Project) : NA

Hiring Manager's Email Address :

Cost Center # : C7013625

WBS Element : (If not applicable, list Cost Center) C7013625

WBS Element / Project Funding Total $$ (If not applicable, list N / A) NA

Hours Per Day / Hours Per Week : (Project Based Work) 8 hrs / 40 hrs

Company Code : U025

Product Category / GL Account : 57500401 / 36520100

Finance / ZBB Approver / Controllership (who is providing authorization for contingent request) : Sergio Schenquerman

Finance / ZBB / Controllership Approval Method (email, TEAMS ping, other) : email

Finance / ZBB / Controllership Approval Date : 11 / 3 / 2025

Supplier / Vendor : (if you don t have a specific supplier in mind, list all ) All

Job Description : (please attach) Provided

Scheduled Days of the Week & Hours : M-F 9 : 00am-5 : 00pm (any time zone - hours are flexible)

Pay Rate : BR

Bill Rate : BR

Start Date : ASAP

End Date : 7 / 1 / 2026

"Looking to Convert to FTE (full time employment) :

(yes or no)" No - but depending on business needs, it's always a potential

Interview Process : (individual or panel, one or multiple)? 2 interviews

Interview Type : (video, call, in-person) Video

3 Must Haves :

1. Trustworthiness (due to highly confidential content)

2. Accuracy (especially with scientific language)

3. Speed (ideally 1-day turnaround per transcript)

Position Overview :

Kraft Heinz is seeking a mid-level Transcription Coordinator to support critical knowledge capture efforts within our R&D organization. This role will be instrumental in centralizing and managing interview recordings and transcripts for our Knowledge Book and criticality mapping initiatives. The ideal candidate will have a scientific background and strong transcription experience, enabling them to accurately edit and align technical interview content for documentation and archival purposes.

Key Responsibilities :

Initiate and manage Microsoft Teams sessions using the Record & Transcribe feature.

Collect, organize, and securely store MP4 video files and machine-generated transcripts.

Edit AI-generated transcripts to ensure :

Accurate technical vocabulary

Removal of filler words and misheard phrases

Proper speaker attribution

Sentence-level alignment with MP4 timestamps

Ensure documents referenced during interviews are clearly associated with transcript content.

Maintain strict version control and access protocols for all files.

Coordinate closely with project stakeholders for interview scheduling and file retrieval.

Handle basic audio / video file management tasks.

Uphold confidentiality and data protection standards throughout all transcription activities.

Required Qualifications :

3+ years of experience in transcription or interview coordination, preferably in technical or R&D environments.

Strong command of English, including familiarity with scientific and technical terminology.

Proficiency in Microsoft Teams recording and transcription workflows.

Exceptional attention to detail and accuracy in editing.

Experience with timestamping and speaker attribution in transcripts.

Ability to manage confidential information with discretion and professionalism.

Background in science or technical fields is strongly preferred.

Preferred Skills :

Familiarity with transcription editing tools and formats (e.g., Word, SRT, Excel).

Experience working with AI-generated transcription outputs.

Strong organizational and file management skills.

Ability to work independently and manage multiple tasks in a remote setting.

Enable Skills-Based Hiring

No

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Additional Details