Film Clerk

Job Summary :

Under indirect supervision, fields phone calls and electronic messages from internal and external customers; requests and obtains prior images; reviews accuracy of historical images; scans or imports images and reports into Diagnostic Imaging systems; pulls and files films and jackets; collects data for analysis and reports; combines current and historical images; scans images for interpretive requirements; researches and updates clinical, exam, status and location information into appropriate system; assigns cases in system; resolves and follows-up on identified errors and delinquent cases.

Essential Responsibilities :

Determines needed images and information; submits requests for images and information; retrieves and tracks those images and information.

Pulls, scans / digitizes hard copy films for comparative and archival purposes in PACS system; assures accuracy of information and images for each scanned study.

Checks and reconciles jacket information and data entry into hospital, radiology & PACS information systems; assures accurate and complete entries for images per study including proper orientation & data input; reviews scanned entries for QA / QC purposes; initiates / performs corrective measures according to departmental protocol.

Updates PACS system in regards to priority including status notes.

Produces copies of existing images as requested; burns / imports CD images.

Assists in collecting, compiling, computing, and recording data regarding images, CDs and / or imaging reports for accuracy; forwards appropriate materials.

Determines case priority for handing and scanning films based on departmental standards and procedures.

Enters / updates clinical information and exam data into Radiology, Hospital & PACS Information systems.

Monitors workflow of active file; coordinates activities; ensures historical images are available and scanned in sequence based on type of examination; ensures timely completion for radiologists viewing.

Assists in providing clerical orientation to other departmental personnel; provides feedback to lead; familiarizes personnel on film release policy and procedures.

Monitors incoming and outgoing image requests for completeness and timeliness; maintains tracking system for timely imaging request resolution; oversees return of viewed films to their proper jackets.

Resolves and follows-up on departmental errors identified in daily file room operation; reviews cases on delinquent list and determines missing elements or errors made by staff; informs proper individuals on status of case; initiates corrective action as needed.

Collects data for analyzing trends in compliance with department policies; gathers data for analyzing trends in compliance with departmental policies.

Delivers, sorts and distributes mail.

Validates requesting source; releases verbal information in accordance with current policy; receives incoming calls; delegates and / or tracks until completion.

Maintains shelving of records; shelves and purges jackets as necessary; searches and reconciles misfiled jackets as needed utilizing knowledge of jacket flow patterns; reports duplicate numbers, misidentified films and other miscellaneous discrepancies to lead.

Notifies and / or meets with lead or other designated individuals as required to review problems with imaging records and process flow patterns.

Monitors supplies; informs lead or supervisor of inventory levels.

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