Talent.com
Administrative Coordinator, Emergency Services

Administrative Coordinator, Emergency Services

University of Maryland Medical SystemBaltimore, Maryland, USA
2 days ago
Job type
  • Full-time
Job description

General Summary

  • Under limited supervision provides a variety of administrative services to an organization unit requiring a thorough knowledge of departmental practices and procedures.
  • Prepares documents and various materials responds to complex correspondence and telephone inquiries maintains filing systems and prepares basic to complex statistical data and reports. May provide work direction to lower-level clerical staff.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

  • Responds to internal and external telephone calls inquiries and visitors following established departmental procedures. Liaises with third party service providers for the department. Serves as a key interface with other departments to identify and resolve issues. Determines urgency of situation when contacting / interrupting senior staff members / physicians.
  • Initiates or responds to correspondence and memoranda. Prepares presentation material as required. Prepares and ensures accuracy of confidential documents in accordance with department / service area procedures.
  • Schedules and coordinates meetings appointments travel arrangements conferences and training resources. Prepare agendas and assembles background materials. Attends meetings prepares notes and performs required administrative follow up. Coordinates events; organizes publicity AV and other necessary arrangements.
  • Compiles and reviews financial and / or statistical data for the departmental unit. Performs bookkeeping functions or other financial information monitoring. Monitors budget expense account and special funds assists with projections and preparation of budgetary recommendations identifies and resolve anomalies. May analyze small data sets.
  • Liaises with vendors and outside consultants by interacting with relevant departments to coordinate and process relevant paperwork. Submits expenditure requests and / or vendor invoices as required.
  • Provides support for special projects and assignments. Researches analyzes and summarizes information and source materials for reports. Prepares data and contributes on projects and studies.
  • Creates and maintains various paper and electronic filing systems in accordance with department procedures or The Joint Commission record keeping requirements. Enters updates and retrieves information stored in files and database. May supervise retrieval of medical records admission tests x-rays where appropriate.
  • Orders and maintains office / clinical supplies and equipment in accordance with departmental guidelines and maintains related expense records. Provides recommendations for reducing supplies costs for the departmental unit.
  • Ensures established hospital / departmental unit policies procedures objectives quality assurance safety environmental and infection control standards are updated in accordance with UMMC policy and procedures including Department of Health inspection and license holder records.
  • Monitors and maintains staff schedules; reviews and verifies employee records transfers payroll hours as directed and informs Manager of any discrepancies. Ensures employee personnel files and paperwork is completed as required.
  • Facilitates and manages the on boarding process for new hires and outside consultants when required.
  • Gives routine assignments to and / or assists in overseeing the general work activities of lower-level clerical and secretarial staff as directed by the department head / administrator.

    • Qualifications :

    Education and Experience

  • High School Diploma or equivalent (GED) is required.
  • Four years general clerical / administrative experience is required.
  • Experience of working in a healthcare environment is preferred.

    • Knowledge Skills and Abilities

  • PC literate with demonstrated proficiency in Microsoft Office Suite. Excellent typing and data entry skills are required. Proficient transcription skills is required.
  • Highly effective verbal written and interpersonal skills to communicate effectively with medical staff colleagues patients and / or visitors to establish working relationships that foster quality customer service. Familiarity with medical terminology is preferred in some units / departmental areas.
  • Highly proficient filing and organization skills with ability to prioritize own work and that of others.
  • Knowledge and ability to understand procedures practices and policies in the assigned departmental unit and Medical Center.
  • Demonstrated ability to maintain confidentiality work under pressure handle multiple tasks and meet related deadlines.
  • Demonstrated ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs; when dealing with patients / visitors co-workers and healthcare staff.

    • Additional Information :

    All your information will be kept confidential according to EEO guidelines.

    Compensation :

  • Pay Range :  $20.47-$28.64
  • Other Compensation (if applicable) :
  • Review the 2025-2026 UMMS Benefits Guide

    • Like many employers UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details personal identification or payment via email or text. If you suspect fraud please contact us at

    Remote Work : No

    Employment Type : Full-time

    Key Skills

    Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

    Experience : years

    Vacancy : 1

    Create a job alert for this search

    Administrative Coordinator • Baltimore, Maryland, USA

    Related jobs
    • Promoted
    Medical Technologist / Point-of-Care (POC) / MLT) - Full-time Night Shift

    Medical Technologist / Point-of-Care (POC) / MLT) - Full-time Night Shift

    WellSpan Hospitals in Carlisle, Newberry & ShrewsburyNew Freedom, PA, US
    Full-time
    Medical Technologist / Point-of-Care (POC) / MLT).Small-Format Hospital (10 ER, 10 Inpatient).Night / Weekend shift differentials, 401K MATCH (100% vested day ONE after the eligibility period has been me...Show moreLast updated: 2 days ago
    • Promoted
    Travel Nurse RN - Telemetry - $1,774 to $1,967 per week in Bel Air, MD

    Travel Nurse RN - Telemetry - $1,774 to $1,967 per week in Bel Air, MD

    TravelNurseSourceBel Air, MD, US
    Full-time
    TravelNurseSource is working with LRS Healthcare to find a qualified Telemetry RN in Bel Air, Maryland, 21014!.Ready to start your next travel adventure? LRS Healthcare offers a full benefits packa...Show moreLast updated: 1 day ago
    • Promoted
    Travel Nurse RN - Telemetry - $1,957 per week in Bel Air, MD

    Travel Nurse RN - Telemetry - $1,957 per week in Bel Air, MD

    TravelNurseSourceBel Air, MD, US
    Full-time
    TravelNurseSource is working with Triage Staffing to find a qualified Telemetry RN in Bel Air, Maryland, 21014!.Travel Nursing : Telemetry Bel Air. Shift Details : 12H Nights (7 : 00 PM-7 : 30 AM).Lengt...Show moreLast updated: 1 day ago
    • Promoted
    Travel Nurse RN - Home Health

    Travel Nurse RN - Home Health

    American Medical StaffingMiddle River, MD, US
    Full-time
    American Medical Staffing is seeking a travel nurse RN Home Health for a travel nursing job in Middle River, Maryland.Job Description & Requirements. We’re living in the new normal.Lives a...Show moreLast updated: 30+ days ago
    • Promoted
    RT Vent Care Coordinator

    RT Vent Care Coordinator

    AdaptHealth LLCMiddle River, MD, US
    Full-time
    The RT Vent Field Clinician is a Respiratory Therapist providing respiratory patient care to Vent patients for optimal outcomes. Provides respiratory care to patients in alternate sites in accordanc...Show moreLast updated: 17 days ago
    • Promoted
    Travel Nurse RN - Emergency Room (ER) / Trauma - $2,221 to $2,374 per week in Columbia, MD

    Travel Nurse RN - Emergency Room (ER) / Trauma - $2,221 to $2,374 per week in Columbia, MD

    TravelNurseSourceColumbia, MD, US
    Full-time
    TravelNurseSource is working with Host Healthcare to find a qualified ER / Trauma RN in Columbia, Maryland, 21044!.Host Healthcare is an award-winning travel healthcare company with an immediate open...Show moreLast updated: 1 day ago
    • Promoted
    Telemedicine Physician

    Telemedicine Physician

    QuickMDFallston, MD, US
    Full-time
    QuickMD is a leading telemedicine provider, delivering high-quality virtual care across 44 states.Since our founding in 2019, we have helped more than 100,000 patients access essential medical trea...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Coordinator -Washington Area

    Administrative Coordinator -Washington Area

    Howard Hughes Medical InstituteWashington, DC, United States
    Full-time
    HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the n...Show moreLast updated: 2 days ago
    • Promoted
    Locum Physician (MD / DO) - Emergency Medicine in Bowie, MD

    Locum Physician (MD / DO) - Emergency Medicine in Bowie, MD

    LocumJobsOnlineColumbia, Maryland, US
    Full-time
    LocumJobsOnline is working with Weatherby Healthcare to find a qualified Emergency Medicine MD in Bowie, Maryland, 20716!. Get in touch with a Weatherby consultant today to learn more about this and...Show moreLast updated: 30+ days ago
    • Promoted
    Travel Nurse RN - Med Surg / Telemetry

    Travel Nurse RN - Med Surg / Telemetry

    HonorVet TechnologiesBel Air, MD, US
    Full-time
    HonorVet Technologies is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Bel Air, Maryland.Job Description & Requirements. MS / Tele-Oncology unit RN - Nights - 36 or 48...Show moreLast updated: 30+ days ago
    • Promoted
    Support Coordinator - Full-Time

    Support Coordinator - Full-Time

    THE ARC CARROLL COUNTY INCWestminster, MD, US
    Full-time
    Are you ready to embark on an exciting career journey where you can make a meaningful impact on the lives of individuals with intellectual and developmental disabilities? Look no further; The Arc C...Show moreLast updated: 1 day ago
    • Promoted
    Medical Technologist / MLT / POC (PRN / Casual Night Shift)

    Medical Technologist / MLT / POC (PRN / Casual Night Shift)

    WellSpan Hospitals in Carlisle, Newberry & ShrewsburyNew Freedom, PA, US
    Full-time
    Medical Technologist / Point-of-Care (POC) / MLT).Small-Format Hospital (10 ER, 10 Inpatient).Night / Weekend shift differentials, 401K MATCH (100% vested day ONE after the eligibility period has been me...Show moreLast updated: 2 days ago
    • Promoted
    Travel Nurse RN - Medical-Surgical - $1,906 per week in Bel Air, MD

    Travel Nurse RN - Medical-Surgical - $1,906 per week in Bel Air, MD

    TravelNurseSourceBel Air, MD, US
    Full-time
    TravelNurseSource is working with Atlas MedStaff to find a qualified Med / Surg RN in Bel Air, Maryland, 21014!.Atlas Medstaff is currently seeking candidates in the RN (Med / Surg) profession for a 13...Show moreLast updated: 1 day ago
    • Promoted
    Medical Director, Palliative Care Program

    Medical Director, Palliative Care Program

    University of Maryland Medical SystemBel Air, US
    Full-time
    Location : UMUC Medical Center Inc.University of Maryland Upper Chesapeake Health.Our employees take great pride in the culture they’ve helped to create, which exemplifies our core values buil...Show moreLast updated: 17 days ago
    • Promoted
    Administrative Coordinator Emergency Services

    Administrative Coordinator Emergency Services

    University of Maryland Medical SystemBaltimore, MD, United States
    Full-time
    Under limited supervision provides a variety of administrative services to an organization unit requiring a thorough knowledge of departmental practices and procedures. Prepares documents and variou...Show moreLast updated: 2 days ago
    • Promoted
    PATIENT CARE TECH

    PATIENT CARE TECH

    LifeBridge HealthWestminster, MD, US
    Part-time
    PATIENT CARE TECH \n \n \n \n \n.Full-time w / Weekend Commitment - Day / Evening Shift - 6 : 45am-7 : 15pm\n.Apply Now\n \n \n \n\n \n \n \n\n \n \n\n \n Save Job\n Saved\n \n. LifeBridge Health is a dynam...Show moreLast updated: 30+ days ago
    • Promoted
    Sr. Administrative Coordinator (Health Behavior & Society) - #Staff

    Sr. Administrative Coordinator (Health Behavior & Society) - #Staff

    Johns Hopkins UniversityBaltimore, MD, United States
    Full-time
    The Health Behavior and Society is seeking a.Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an ...Show moreLast updated: 3 days ago
    Patient Coordinator- Pediatrics

    Patient Coordinator- Pediatrics

    Back 2 Basics Pediatric Therapy ServiceWoodstock, Maryland, United States
    Full-time
    Quick Apply
    Looking to work with a company that values a positive work environment and makes a difference in the community?.Do you enjoy working with families and pediatrics?. We are looking for an Administrati...Show moreLast updated: 30+ days ago