AP Specialist

Accounts Payable Specialist – Long Beach, CA

Temp-to-Hire or Direct Hire | Great Benefits

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We are seeking an experienced Accounts Payable Specialist to join a dynamic finance team in Long Beach. The ideal candidate will have strong experience in NetSuite and multi-entity environments and be capable of navigating complex accounting structures while maintaining accuracy and efficiency.

Key Responsibilities :

Review and process invoices, exercising judgment to determine proper treatment of expenses, including prepaids, fixed assets, deposits , and standard operating costs.

Process employee reimbursements and per diems in a timely and accurate manner.

Record and reconcile credit card transactions , ensuring compliance with internal controls.

Code invoices accurately to the appropriate project, department, and location , leveraging supporting documentation and exercising critical thinking for exceptions.

Support the centralization of AP processes in preparation for an upcoming ERP implementation.

Research and resolve complex transactions, including intercompany charges and items outside standard procedures.

Maintain accurate vendor records and document coding decisions to ensure consistency and knowledge sharing.

Collaborate with team members, Ops, and Admin supervisors to address open questions efficiently, ensuring billable expenses are captured correctly by AR specialists.

Assist with month-end close activities , including reconciliations and reporting.

Qualifications :

3+ years of Accounts Payable experience , preferably in a multi-entity environment.

Familiarity with NetSuite preferred.

Solid understanding of expense coding, accruals, prepaids, and fixed assets .

Experience managing both PO (2 / 3-way match) and non-PO bills .

Ability to navigate complex GL structures and apply critical thinking to unique or non-standard transactions.

Strong organizational skills , with a habit of documenting processes and decisions clearly.

Proficient in Excel , including VLOOKUP, XLOOKUP, and basic pivot tables.

Knowledge of AP automation tools or integrations (e.g., Ramp) is a plus.

Comfortable working in a fast-paced, evolving environment with changing processes.

Why Join :

Great benefits package

Opportunity for temp-to-hire or direct hire

Dynamic, collaborative work environment

PandoLogic. Keywords : Accounts Payable or Receivable Specialist, Location : Tustin, CA - 92781