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Registrar
RegistrarTri-C • Cleveland, OH, US
Registrar

Registrar

Tri-C • Cleveland, OH, US
30+ days ago
Job type
  • Full-time
Job description

Registrar

Department : Enrollment Management

Location : Jerry Sue Thornton Center

Reports To : Vice President, Enrollment Management

Employment Type : Administration and Professionals

Union Position : Non-Union

Work Schedule : M-F, 8 : 30am-5 : 00pm

Number of Openings : 1

Job Description

Summary :

Provides leadership for the administrative, technical, and operational functions of the Office of the Registrar while working closely with various academic and administrative departments to ensure institutional compliance. Administers the day-to-day operations of the Office of the Registrar, including coordinating the academic calendar, the registration process, communications with students, managing academic planning systems, and maintaining educational records, ensuring the security of all student records protected under the various state and federal privacy laws.

Essential Functions :

  • Oversees and coordinates college-wide enrollment management policies and practices regarding such things as annual academic calendar, academic course scheduling, classroom and meeting space utilization, registration, grading, transcript exchange, academic records, document imaging and degree certification
  • Coordinates discussion and implementation of changes in related policy and practice with academic and student affairs deans
  • Leads the development and monitoring of procedures associated with incoming and outgoing transcripts
  • Provides leadership and develops appropriate recommendations for the implementation of related technology applications in support of enhanced enrollment-related services, including Ellucian's Banner and Ad Astra Scheduling
  • Creates the Schedule Build timeline and serves as the Section review Tool owner
  • Prepares and distributes Grading Reports, Grading Schedules, and Faculty reports to academic areas
  • Creates and monitors course tables in Banner each semester and runs test upgrades of the system
  • Directs priority registration technical set-up, Communication Plan for Waitlist functions, purges files, creates activity timeline in Banner
  • Leads the administration of student registration, records, and graduation certification functions
  • Plans, organizes, and supervises the Office of the Registrar and hires, trains, and evaluates staff and develops a succession plan for business continuity
  • Utilizes continuous quality improvement (CQI) to improve effectiveness and outcomes of the Office of the Registrar
  • Manages department budget and expenditures
  • Serves as certification officer for the College and oversees student records maintenance, record disposal and security of all student records protected under State and Federal privacy laws
  • Serves as a Primary Designated Student & Exchange Visitor Information System (SEVIS) Officer Responsibilities
  • Performs other duties as assigned

Required Qualifications

Education and Experience / Training :

  • Master's Degree
  • Minimum of three years of progressive experience as an assistant registrar or registrar or managing admissions, student records, or enrollment management activities
  • Minimum of three years of supervisory experience
  • Demonstrated experience monitoring a business area's budget
  • Demonstrated experience supervising, planning, assigning, scheduling, and ensuring the quality of the work of others
  • Demonstrated effectiveness in a role requiring dynamic and abstract problem-solving methods in adaptive situations

    • Knowledge, Skills, and Abilities :

  • Possess comprehensive knowledge of Ohio Board of Regents transfer articulation processes as well as Cuyahoga Community College graduation requirements and articulation agreements.
  • Possess comprehensive knowledge of national, state, and local rules and regulations related to student educational records and graduation certification
  • Possess comprehensive knowledge of all student admissions / records functions
  • Excellent attention to detail, strong decision-making skills, and an ability to work independently
  • Ability to work with diverse constituencies
  • Demonstrated intermediate proficiency with Microsoft Outlook, Word, Excel, and PowerPoint (or equivalent programs)
  • Excellent written, verbal, and interpersonal communication skills
  • Demonstrated understanding of and commitment to the relationship between enrollment processes and student success
  • Ability to research and analyze issues and develop solutions
  • Proven ability to work in a fast-paced, high-volume, and confidential service environment
  • Ability to promote collaboration, teamwork, and involve all stakeholders in decision-making processes
  • Ability to be creative and exercise initiative
  • Possess problem-solving skills
  • Ability to develop and maintain relationships with key contacts to enhance workflow and quality
  • Possess sensitivity to appropriately respond to the needs of a diverse population

    • Preferred Qualifications

    Education and Experience / Training :

  • Master's degree in student services, educational administration, or a related area
  • Five years direct experience as a College Registrar

    • Knowledge, Skills, and Abilities :

  • Experience with Ellucian's Banner student system

    • Competencies

    Critical Competencies :

  • Service Focus
  • Collaboration
  • Adaptability

    • Very Important Competencies :

  • Communication
  • Quality of Work

    • Important Competencies :

  • Time Utilization
  • Continuous Improvement

    • Physical Demands / Working Conditions

    (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • The work is performed in a normal, professional office environment.
  • The work area is adequately lighted, heated, and ventilated.
  • Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands / fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.
  • Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite

    • Target Starting Salary Range : $90,000 to $94,000

    The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and / or preferred job requirement(s).

    Special Note : If hired, you must reside in the state of Ohio and be within commuting distance of this work location / campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College.

    Special Instructions : During the application process, you may be required to attach a cover letter and / or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

    Equal Opportunity Statement : Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified workforce. Cuyahoga Community College is an equal employment / educational opportunity institution.

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