The Marketing Coordinator's primary responsibility is to develop strategic proposals and marketing materials that communicate the firm's services and brand to potential clients, professional organizations, and industry partners. Working closely with Senior Leadership, they will organize, coordinate and support all aspects of marketing efforts.
Please include a portfolio with your application; only candidates with submitted portfolios will be considered.
Prepare or assemble written and visual information for client presentations
Maintain scheduling and tracking systems for individual pursuit and proposal elements and status
Assist in developing pursuit plans and client outreach activities ahead of RFP release
Help to produce thoughtful, high-impact, and engaging SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction
Identify and monitor SOQ/proposal criteria, ensure response is fully compliant
Work closely with our technical staff and leadership to create compelling messages.
Handle production and arrange for on-time delivery of SOQs/proposals
Maintain scheduling and tracking systems for individual pursuit and proposal elements
Gather content from team and consultants as needed
Track pre-submittal meeting schedules and attendees, identify decision-makers
Record and distribute notes from pre-submittal and public sector meetings
Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists
Ensure compliance with copyright laws and photographer usage rights
Identify images related to content
Contribute to CRM maintenance and data entry related to clients, consultants, personnel, and mailing lists; maintain content library, including prior proposals, boilerplates, and visuals
Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience
Other duties as assigned.
Associates or Bachelors degree in marketing, communications, journalism, public relations, preferred
2-5 years of overall marketing experience, required; 1-3 years in AEC or professional services, preferred
Proficient with Microsoft Office, Adobe Creative Suite, InDesign, or other similar programs.
Detail-oriented and organized, with exceptional prioritization and problem-solving skills.
Excellent creative writing and verbal communication
Skilled in collaborating with diverse personalities and management across locations
Must thrive working in a deadline-driven environment.
Ability to meet graphic standards and produce effective promotional materials
Broad knowledge of marketing strategy, business development, and the AEC industry
Experience developing content for new market sectors, service lines or start-ups a plus
Writing or Communications background a plus
Ability to sit for extended periods of time at a desk and work on a computer.
Ability to occasionally stand, walk, reach, bend, or lift objects up to 15 pounds (e.g., files, office supplies).
Manual dexterity to operate standard office equipment, including computers, phones, printers, and scanners.
Visual ability to read documents, spreadsheets, and computer screens.
Ability to communicate clearly and effectively in person, over the phone, and via digital platforms.
Ability to occasionally travel to other offices (e.g., internal meetings or trainings).
Marketing Coordinator • Irvine, CA, US
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