Buyer

Buyer

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Springfield, MA

7 Months

Knowledge of the principles and practices of public purchasing Required 2 Years Ability to communicate effectively in oral and written expression Required Ability to assemble items of information in accordance with established procedures Required Ability to understand, apply and explain agency laws, rules, regulations, policies, procedures, standards, specifications & guidelines Required Ability to adjust to changing situations to meet changing program or production requirements Required Ability to work independently Required Adept in the use of Microsoft Word, including mail merge and proficient in use of Excel & Access Required 2 Years It is highly preferable that a candidate have experience working in the Commbuys, and / or Massachusetts Management Accounting & Reporting (MMARS) sys Highly desired

Short Description :

Procures commodities and services for various units at the Department of Fire Services.

Complete Description :

Sample duties may include, but are not limited to, the following :

Procures commodities and services for various units at Client. This includes the following activities : review purchase requests to ensure that purchases comply with policies, procedures and regulations; ensure proper contract reference by determining if the purchases are on a statewide, departmental or GSA contract; researches competitive pricing; resolves any problems with staff and vendors; prepares encumbrance documents for approval by entering in CommBuys / MMARS and local databases; places orders with vendors and ensure receipt, quality of product and invoicing of same; reviews invoices prior to payment and submits invoices to AP in a timely manner ensuring payments are processed against correct encumbrance documents and encumbrance line.

Prepare written documentation, including bids, quotes, and award notifications, outlining description of goods and services to be provided including product performance, costs, delivery date and related information in order to meet agency requests.

Obtain information concerning materials, supplies, equipment, services and capital procurements and leases by contacting vendors and other state agencies and by reviewing technical literature and specifications.

On a periodic basis, reconcile expenditures and encumbrances with contracts and resolve any discrepancies. Bring problems to the attention of supervisor and identify solutions.

Keeps up to date on buying policies, procedures, and commodities, by researching information, reviewing technical literature, inspecting samples to determine appropriateness, contacting vendors, and attending fairs and conferences.

Assists in the preparation of the bids for commodities not on contract; reviews and evaluates bids against criteria and award contract and process contract renewals.

• Performs related work as required, such as monitoring MMARS for glitches in procurements and notifying supervisor of issues or problems, maintaining vendor files and database, providing assistance to other fiscal affairs staff as needed, including preparing bids, letters of acceptance and rejection and copying and filing.