Administrative Coordinator

Posting Detail Information

Working TitleAdministrative Coordinator

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid / in-office work

Research Professional PositionNo

Posting Number202501537AP

Position TypeAdmin Professional / Research Professional

Classification TitleTechnical / Support I

Number of Vacancies1

Work Hours / Week40

Proposed Annual Salary Range$45,000 - $55,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

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Desired Start Date01 / 05 / 2026

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11 : 59pm (MT) on11 / 09 / 2025

Description of Work Unit

The Institute for Research in the Social Sciences ( IRISS ) is a Core Facility supported by the College of Liberal Arts and the Office of the Vice President for Research at Colorado State University which aims to connect and support social scientists with other researchers, as well as university, community, and industry partners. We develop and deliver services that enhance social science research capacity, help to improve grant competitiveness campus-wide, promote interdisciplinary research networking opportunities and provide research methods training in support of the University’s land grant mission.

Position Summary

The Administrative Coordinator provides direct administrative support to the Institute for Research in the Social Sciences directors and other professional staff. This position acts as the main point of contact for those interacting with the department, including students, faculty, staff, and visitors for information and services. This position oversees day-to-day operational management of activities related to reception duties such as answering the phone, greeting visitors, providing information, email management, scheduling the director and / or IRISS leadership, and record keeping. In addition, this role will have some project management tasks such as emailing clients, scheduling meetings, reviewing and editing project documents such as scopes, assisting with financial aspects, budgets, and reports.

The successful candidate will build strong and positive working relationships with staff, unit directors, researchers, campus faculty and administrators, the external community and business partners as required with each project and grant. Occasional travel and working non-standard hours are expected and will support other organizational priorities, as defined by the Associate Director of Business Operations at IRISS .

Required Job Qualifications

Bachelor’s degree in any field.

Must demonstrate U.S. employment eligibility; IRISS will not provide visa sponsorship for this position.

Two years of experience working as an administrative support person in a research or consulting services setting or similar environment.

Experience with and proficiency in using Microsoft Office Suite, particularly Word, Excel, Outlook, PowerPoint, and OneNote.

Demonstrated excellence in written and oral communication skills.

Demonstrated ability to successfully multi-task and work cooperatively with others.

Demonstrated exceptional organizational skills.

Excellent interpersonal skills, while exhibiting strong evidence of customer service.

Preferred Job Qualifications

Experience providing administrative support to sponsored projects in a university setting Experience working in a research environment in a University setting

Experience working with Human Resources within a University setting

Experience with financials and budgets

Experience with and proficiency in using Social Science research methods such as interviews, focus groups, surveys.

Experience with or proficiency in using quantitative, qualitative, and / or social network data collection and analysis programs, such as Qualtrics, ONA Surveys, NVivo, Gephi, UCI Net, Stata, SPSS , or R

Demonstrated ability to successfully adapt and respond to change as priorities change.

Essential Duties

Job Duty CategoryAdministrative Support

Duty / Responsibility

The Administrative Coordinator support the Director of IRISS , insuring the efficient use of the Director’s time and the proper handling of administrative matters within IRISS , including scheduling meetings and email management.

Provides proactive scheduling and administrative support to all IRISS directors on as-needed basis, ensuring efficient coordination across leadership roles.

Coordinates meetings for staff, including scheduling meetings for professional staff, and scheduling coverage for all university events needing IRISS representation.

Acts with professionalism, uses discretion and sound judgment when handling confidential internal and external information and other forms of communication. (Examples of this may include communications to the Director such as performance reviews, SALX , performance management, various documents requiring signatures and sensitive communications in various forms)

Rely on own discretion to manage prioritization of job responsibilities and workload related to defining urgency and importance is expected, with input from and conversation with the Director, Assistant Director, Associate Directors, Associates, and / or HR Manager to ensure end results meet desired office objectives

Provide administrative support on search committees for IRISS positions

Collect and record expenditures / receipts for P-Card documentation

Supports routine accounting and business operations using Kauli Financial System. This may include expense tracking, reconciliation, documentation, and other processes as needed to ensure financial accuracy and compliance.

Coordinates travel logistics as the travel arranger for IRISS staff and guests, with adherence to all University travel policies.

Manages logistics for semi-annual multi-day retreats, including catering arrangements, venue coordination, technology setup and supply procurement to support a productive and engaging experience.

Actively participates in collaborative leadership committees helping to identify emerging priorities and initiate actions aligned with missions and goals.

Percentage Of Time60%

Job Duty CategoryProject Support

Duty / Responsibility

Maintain calendars and schedules. Coordinates meetings for staff, including making appointments for professional staff, and scheduling coverage for all university events needing IRISS representation

Assist all IRISS staff with travel

Prepares materials for meetings and captures meeting minutes for circulation

Track financial processes and project budgets

Performs special assignments requiring research as required by projects

Assist with project staffing functions for Project Managers

Supporting IRISS projects with data entry, file management, survey testing, document review, including proofreading and formatting

Document prep for grant and RFP proposals, including maintaining and updating personnel Biosketches, filing and maintaining records of materials submitted, CV contributions, and other proposal materials

Project and proposal tracking in IRISS’s project management tool, including adding and updating new grants and projects, entering submission dates, start dates, decision dates, and decision outcomes.

Percentage Of Time40%

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Tamara.Martin@colostate.edu. References will not be contacted without prior notification to candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactTamara Martin : tamara.martin@colostate.edu

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (

• ).

Applicant Documents

Required Documents

Cover Letter

Resume

Optional Documents