Sr. Executive Assistant

Indiana Staffing • Indianapolis, IN, US

5 days ago

Job type

Full-time

Job description

Senior Executive Assistant

We are looking for an experienced and resourceful Senior Executive Assistant to provide high-level administrative support to the Chief Financial Officer and a team of Vice Presidents. This role requires exceptional organizational abilities, attention to detail, and a proactive approach to managing schedules, communications, and projects. As a trusted partner to leadership, you will play a key role in ensuring the smooth operation of the executive office. This is a long-term, fully remote, 40-45 hours per week, contract position that would be for seven-eight months, possibly longer.

Responsibilities :

Manage intricate calendars, schedule meetings, and coordinate travel arrangements for executives.
Prepare and edit a variety of documents, including correspondence, presentations, and reports.
Act as a liaison between executives and both internal and external stakeholders, maintaining a high level of professionalism at all times.
Organize and oversee high-level meetings, including preparing agendas, coordinating logistics, and ensuring follow-up actions are completed.
Handle confidential information with the utmost discretion and integrity.
Input information into PowerPoint presentations to create high-quality and well-organized materials.
Support special projects and strategic initiatives, tracking deadlines and ensuring timely completion.
Build and maintain strong relationships across departments to facilitate collaboration.
Identify potential process improvements to enhance efficiency and executive productivity.
Maintain and organize filing systems, records, and databases relevant to executive operations.
Provide Project Management support for various projects that VPs are handling.

Requirements :

Proven experience supporting C-suite executives with a high level of professionalism and discretion.

Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.

Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.

Exceptional organizational skills and the ability to manage multiple priorities simultaneously.

Demonstrated ability to work independently and maintain focus under pressure.

Bachelor's degree preferred, though equivalent experience will be considered.

High emotional intelligence, adaptability, and a positive, service-oriented attitude.

Prior experience in supporting finance or operations leadership is an advantage.

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Sr Executive Assistant • Indianapolis, IN, US