Assistant Manager (On-site)

Job Description

Job Description

Description :

Become the Best Part of PMP Management!

PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as Assistant Manager!

Who We Are

Property Management Professionals LLC. (PMP) is an industry leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Arizona, Utah, Texas, and Colorado. PMP delivers a boutique-style level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms.

PMP is one of the fastest growing management firms in each of our respective submarkets, which provides our team members’ a unique opportunity to develop and grow their careers. Our people-centric culture attracts and retains the industry’s top talent and has served as one of our competitive advantages, driving our growth and success over the past decade and a half.

To learn more about PMP and our unique company culture, we invite you to visit our social media platforms below :

Instagram / pmpmanage facebook / pmpmanage linkedin / company / pmpmanagement

Who We’re Looking For

PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.

Position Description : This position is responsible for overseeing all of the Condominium Association’s activities including customer service, violations, architectural, preparation for Board meetings and interaction with the Board Members. Works with General Manager and oversees department heads to ensure proper coordination among departments and facilities shared area components and activities of the Condominium Association. Oversee entire property when General Manager is absent.

Duties & Responsibilities :

• Prepare for and attend Board meetings. Preparation for Board meetings may require researching, presenting, and making recommendations to the Board.
• Coordinate minutes, resolutions, bank cards, etc. for signature and maintain and organize meeting files.
• Compile and assess monthly financial COA / Shared Area Synopsis.
• Ensure all required notices are prepared and delivered.
• Compile violation / hearing letters.
• Compile general correspondence letters as required.
• Oversee all aspects of the architectural process from start to finish, ensure compliance, and maintain files.
• Interact with Financial Institutions requesting Property Information on re-financing and pending sale transactions.
• Conduct weekly property inspections to ensure property maintenance.
• Compile job specification sheets for vendor bidding process.
• Work with vendors on requested bids and receive proposals.
• Develop and / or renovate policy and procedures where needed.
• Responsible for property signage, i.e. ensure up to government codes.
• Responsible for administrative office processes, including homeowner call logs, homeowner files, annual calendars, monthly newsletters, COA Board packets / files, and other general offices duties.
• Review daily property Incident Reports and take any required action.
• Compile daily renovation list for Property Services and take any required action.
• Other duties as assigned.

Required Qualifications :

Requirements :

This position requires strong organizational and communication skills, attention to detail,

and the ability to manage multiple tasks in a professional and efficient manner.

The ideal candidate will demonstrate reliability, professionalism and a commitment to fostering a positive

community while supporting the overall goals of the Association.