Executive Assistant

Summary

The Executive Assistant provides high-level administrative and operational support to the President and executive team. This role is responsible for managing communications, coordinating meetings and company events, supervising administrative staff, and maintaining essential reports and records. The Executive Assistant ensures the smooth and efficient operation of the executive office and serves as a trusted liaison between leadership, employees, and external partners.

Essential Duties

Executive Support

• Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting.
• Review, prepare, and process expense reports for the President and office.
• Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices.
• Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained.

Communication & Information Management

Meeting & Event Coordination

Employee Engagement & Recognition

Operations & Reporting

Customer & Vendor Relations

Emergency & After-Hours Support

General Administrative Support

Education and / or Work Experience

PLEASE NOTE : John H Carter Company is not accepting unsolicited assistance from search firms / employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms / employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and / or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means.

If you wish to become an approved agency to assist us in our employment efforts, please submit your request to careers@johnhcarter.com.