Fleet Service Administrator

Fleet Service Administrator

AAA Landscape is seeking a highly organized and detail-oriented Fleet Service Administrator to manage our fleet's parts inventory and administrative processes. In this role, you will be the hub of our service operations, ensuring that our mechanics have the necessary resources to keep our fleet running smoothly. You will maintain a seamless flow of parts, manage inventory, and keep meticulous records to support our service department.

Responsibilities

Parts and Inventory Management :

Maintain a well-stocked service parts room with fast-moving merchandise to reduce repair times and maximize efficiency.

Assist mechanics in sourcing and providing all necessary parts for their repairs.

Conduct regular cycle counts of inventory to ensure a minimum of 98% accuracy.

Process and track all inventory transactions and maintain accurate records.

Administrative Support :

Maintain precise records for all internal customer repair work orders, ensuring parts are correctly issued and documented.

Maintain accurate records for all customer repair work orders, ensuring all parts are correctly issued.

Relationship Management :

Build and maintain positive working relationships with all mechanics, as well as both internal and external suppliers.

Perform related duties as required.

Qualifications :

1-3+ years of related experience

Proven experience in parts management or a related administrative role, preferably within a fleet service environment.

Strong organizational skills and acute attention to detail.

Proficiency in inventory management software and record-keeping.

Proficiency with Microsoft Office Suite (Word, Excel)

Excellent communication and interpersonal skills.

Proactive problem-solver who can think on their feet to find alternative solutions when a part is delayed or a vehicle breaks down.

Experience :

Minimum three years of responsible vehicle and equipment maintenance and repair experience.

Proven experience with inventory control, including conducting cycle counts, maintaining accurate records, and managing the flow of parts and supplies.

A strong understanding of vehicle systems, maintenance schedules (preventive maintenance), and standard repair processes is crucial for effectively communicating with technicians and managing parts.