Payroll & Accounting Operations Specialist

Job Description

Job Description

Description :

We are seeking a highly organized and detail-oriented professional to manage payroll processing, HR onboarding / offboarding functions, accounts receivable, vendor invoicing, and banking operations. This role will be the backbone of administrative, payroll, and financial operations—ensuring accurate payroll runs, compliance with labor laws, timely journal entries, and smooth accounting processes.

The ideal candidate will be proactive, comfortable wearing multiple hats across HR, payroll, and accounting, and able to communicate effectively with employees, vendors, and management.

Key Responsibilities Payroll & HR Administration

• Run biweekly payroll, including reviewing timecards and resolving discrepancies.
• Manage employee onboarding, offboarding, and role changes.
• Provide training on Paylocity and timekeeping systems.
• Maintain and update employee accounts in Paylocity, procurement systems, and other HR platforms.
• Handle workers’ compensation claims, OSHA 300 reporting, and labor law updates / posters.
• Manage anniversary / holiday gifts, maintenance uniforms, and onboarding benefit pamphlets.
• Coordinate 401(k), WEX, HSA, and Lumity benefits administration, including employer elections.
• Prepare and respond to wage garnishments and state-level tax / unemployment account setups.
• Support employee HR-related inquiries and miscellaneous issues.
• Manage workers' compensation audits and labor compliance requirements.

Accounting & Financial Operations

Accounts Receivable (AR)

Journal Entries

Vendor Invoices & Allocations

Banking & Month-End

Vendor & Compliance Management

Requirements :