Administrative Assistant to the Provost

Administrative Assistant To The Provost

Amherst College invites applications for the Administrative Assistant to the Provost position. The Administrative Assistant to the Provost is a full-time, year-round position, starting at $24.00 / hour-commensurate with experience.

As a key member of the Office of the Provost and Dean of the Faculty, the administrative assistant to the provost (AATP) reports to the Office Manager and Events Specialist. The central role of the AATP is to provide direct administrative support to the provost and dean of the faculty, performing the key functions described below. The AATP also provides administrative support and technical expertise in the regular areas of work across the office, and for special projects, and supports the efficient functioning of the office. In carrying out the responsibilities of the position, the AATP works closely with the other members of the provost's office; other Amherst faculty and staff; students; academic departments; and the numerous college offices that report to the provost. The AATP assists the Office Manager and Events Specialist with programs and events organized by the provost's office, as needed and as assigned by the supervisor. The position requires sensitivity to issues of confidentiality, attention to detail, as well as the ability to multitask, exercise diplomacy, and function efficiently in a fast-paced environment. Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socioeconomic, and geographic profile of its student body. The college is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. This position takes appropriate actions to support a diverse workforce and participates in the college's efforts to create a respectful, inclusive, and welcoming work environment.

Summary of Responsibilities

• Maintains the provost's calendar and assists with the organization of the provost's schedule, scheduling a wide range of meetings with the provost and members of the Amherst community (e.g., with faculty search committees, individual faculty and administrators, students, and groups of individuals) and others, primarily in person but sometimes on Zoom.
• Provides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost's entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost's division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar's office, and other administrative tasks as assigned.
• Answers the main phone line for the provost's office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes reimbursements; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.
• Coordinates with supervisor to track events on campus and report to the provost weekly, and performs other duties, as assigned by the supervisor, including assisting with programs and events organized by the provost's office; this work may include, among other duties, scheduling attendees, making room reservations, ordering refreshments, setting up meeting spaces, creating web forms, receiving and recording RSVPs, and assisting with the preparation of event materials, including but not limited to name tags, place cards, etc.

Qualifications

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements.

Interested candidates are asked to submit a resume and cover letter online. Review of applications will begin immediately and will continue until the position is filled.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.