House Manager & Family Assistant with Childcare Support

Job Title: Family Assistant with Childcare Support

Location: Pelham, NY

Employment Type: Part-time (25-30 hours per week)

Proposed Start Date: ASAP

Compensation: $30 - $35/hour, based on experience

Proposed Schedule: Monday, Tuesday, Wednesday, and Friday afternoon/evenings with availability preferred between 1:00 PM and 8:30 PM. Shift lengths may vary slightly each day. Option to add and/or flex hours to Saturdays, pending availability.

Requirements:

• Previous experience working with toddlers and early elementary-aged children
• Maintain a smoke-free environment
• Reliable transportation
• Valid driver's license and safe driving record required due to regular driving responsibilities. This position requires transporting children.
• CPR certification preferred (or willing to obtain)
• Ability to work independently and follow directions
• Comfort working with and transporting children

About Our Family

We are a busy, active family with two young children—a six-year-old and a two-year-old. Our days are filled with the energy and movement that come with young children, and we are always adjusting to the rhythms of school schedules, family time, and work commitments. Afternoons and early evenings are particularly hectic as we juggle pickups, meal prep, and our children's activities, along with the demands of our professional lives.

We are transitioning into a new chapter, with one parent returning to work after a brief break to focus on family, while the other has a non-traditional schedule, often requiring travel and weekend/evening commitments. As we adjust to this new schedule, we're looking for a partner to help us keep things organized and running smoothly. The primary focus of this role is to provide support during the busiest parts of our day—helping with meal prep, keeping the house organized, and assisting with childcare and household logistics.

Our goal is to create a calm, organized home environment where we can spend quality time together as a family, without feeling overwhelmed by the endless list of tasks and responsibilities. We value someone who can help streamline our routines, take initiative where needed, and maintain the structure of our home so we can focus on what matters most—our family.

We are seeking someone who is dependable, proactive, and able to work independently. Clear communication and a positive, warm energy are essential qualities we value, as we see this role as a long-term partnership.

Who You Are / What We're Looking For

You are a proactive, energetic, organized, and steady presence who brings both competence and calm to a busy home. You can easily shift between different tasks and maintain an eye for detail while keeping things running smoothly. You understand that being part of a family means stepping in where needed—whether that's helping with the morning routine, preparing a healthy meal, or engaging the children in creative play. You are comfortable taking initiative, thinking ahead, and creating systems that make daily life easier.

You have experience working with young children and are comfortable in a household with a lively six-year-old and a two-year-old. You're able to engage the kids creatively, model patience, and provide guidance and structure when needed. You will step in confidently to manage the children's needs, from playtime to supporting their daily routines.

You thrive in a role where you're trusted to work independently, but also know when to collaborate with the family to make sure everything is running on track. Whether you're managing the family's schedules, running errands, organizing household items, or helping with mealtime, you take pride in doing things well the first time and can handle multiple tasks without missing a beat.

You are also someone who enjoys being active and staying on the go, whether that's helping with school pickups, assisting with weekend activities, or supporting travel logistics. You enjoy contributing to a well-rounded household and are invested in creating an environment where everyone can feel organized, supported, and connected.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets for children and mother, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for weekly cleaning services
• Conduct seasonal swaps (clothing, décor, etc.)
• Prepare and coordinate donation drop-offs and pick-ups.
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas

Family Support & Child Assistance

• Serve as a trusted, creative, and energetic caregiver, providing engaging, age-appropriate, and stimulating activities for two young children
• Support children's daily routines, including after-school care, playtime, meal prep and shared meals, bath time, and early evening/bedtime transitions as needed
• Provide exemplary care for children, leading them in engaging, creative activities and play
• Assist with daycare and elementary school pick-ups, as needed
• Prep backpacks, clothing, and snacks for school and activities
• Help with child-related laundry, organization, and errands
• Take children to playdates, birthday parties, and activities as appropriate
• Provide occasional overnight care (6-8 times per year) while parents travel

Inventory Management & Errands

• Track pantry, fridge, toiletries, and household supplies and maintain clear, shared lists to support household purchasing and planning
• Run errands including: grocery shopping, returns, dry cleaning, gift shopping

Meal Planning & Preparation

• Plan and prep 3–5 healthy, protein-forward dinners per week for adults and kids, taking into account dietary needs and family preferences (e.g., egg allergy for one child, health-conscious meals for all)
• Prepare breakfast on scheduled morning shifts, focusing on nourishing, protein-forward options for the family
• Batch-cook and prep protein-forward, whole-food focused school lunches and additional breakfast options for adults and/or kids
• Shop for groceries and meal-related items
• Clean kitchen post-prep and maintain kitchen tidiness and organizational systems

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels).
• Iron, steam, and prepare outfits as needed.
• Manage linens: rotate bedding, refresh towels, restock essentials.
• Handle special care for delicates or uniforms.

Vehicle Management

• Ensure vehicles are fueled, cleaned, and organized regularly
• Vacuum car seats and make sure all kid items, including snacks, are cleaned from the car daily
• Manage car seat cleanliness and ensure all child safety protocols are being followed/sizing is being adjusted as needed

Vendor & Property Oversight

• Oversee outdoor spaces and seasonal maintenance needs (e.g. ensure grill area and lawn furniture is clean and covered, outdoor toys and sporting equipment put away)

Special Projects

• Create and maintain structured system for organization and regular rotation of toys to maximize engagement and reduce chaos in the play area
• Maintain and refresh specific zones (entryways, mudroom); organize and maintain garage
• Organize special projects (e.g. seasonal decorations, seasonal gear)

Administrative & Personal Assistant Support

• Maintain joint family calendars and reminders
• Manage packing and preparation for family trips, ensuring kids have everything needed (e.g. clothing, snacks, and other travel essentials)
• Occasional opportunities to travel with the family and provide childcare during family trips

How to Apply:

Please submit the following:

• A brief intro letter explaining why you believe you're a great fit for this role
• Your updated resume
• 2-3 professional references with contact information

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